From early morning setup to the final pack down at the end of the night, your wedding day has a lot to be managed behind the scenes! If it’s done well, you won’t notice a thing. It will just feel easy, calm, and exactly how you hoped it would. So here’s a little look at what’s really going on and what you need our help with.

What’s Really Happening Throughout Your Wedding Day

Your wedding day doesn’t just start when you wake up. For your planner or coordinator, it usually begins hours earlier. We’re often one of the first people on site, walking into an empty venue that will soon be completely transformed. Often, tables are bare, chairs are stacked, and there’s not a flower in sight yet. It’s quiet, calm, and full of potential.

From that moment, everything starts to build. Suppliers begin arriving one by one. Florists, caterers, stylists, entertainment, lighting. Each one has a role to play, and it’s our job to make sure they all slot together seamlessly. This is where supplier coordination really comes into its own. We’re managing arrival times, directing setup locations, answering questions, and keeping everything running to schedule.

If you’re having a marquee wedding, this becomes even more important. You’re essentially building a venue from the ground up, so everything from power and lighting to catering setups and furniture needs to be carefully timed and managed. There are a lot more moving parts, but when it all comes together, it’s completely worth it and creates something really special.

All of this is happening while the space is being transformed around us. Watching it come together is honestly one of the best parts of the day, seeing a blank canvas slowly turn into your vision.

What do I do in the morning if I have a wedding coordinator or a planner?

Honestly, very little. And that’s exactly the point. Your morning should feel calm, relaxed, and exciting. You should be getting ready, having a drink with your bridesmaids, maybe listening to music, soaking it all in. Want to read more on how to relax during your wedding morning? Read on here!

While you’re doing that, we’re already managing the logistics. We’re checking the setup, confirming supplier arrivals, handling any last minute questions, and making sure everything is exactly where it needs to be. If anything needs your input, we’ll come to you. Otherwise, you can stay fully present in your morning without being pulled into decisions or distractions. It’s about giving you that headspace so you can actually enjoy it.

How is a ceremony set up?

Ceremony setup is always more detailed than people expect. Chairs need to be perfectly aligned, aisles measured, flowers placed with intention, ceremony seating cards displayed, registrars or celebrants briefed, music cues confirmed and ready. Probably a lot more than you thought!

We’re there making sure every element is in the right place, both practically and visually. It’s not just about how it looks, it’s about how it flows, where people will stand, how guests will enter, and how you will walk down the aisle. There are also lots of final touches happening at this point. Buttonholes are being handed out. Bouquets are arriving. Reserved signs are being placed. It all comes together quite quickly, but there is a lot of thought behind it.

Venue: Kew Gardens

How is a dinner reception set up?

While your ceremony is taking place, or sometimes even earlier in the day, the dining space is being completely transformed. Tables are laid with linens, glassware, crockery, stationery. Place settings are checked and rechecked. Candles are lit at the right moment and florals are positioned just right. Linen being steamed and looking on point is also a key factor here, along with cutlery being polished and chairs being in line.

This is where logistics management really matters. Caterers need access at the right time. Furniture needs to be in place before styling can begin. Timing is everything. We’re working closely with all suppliers here to make sure the room feels cohesive and ready, without anything feeling rushed or out of place. And then there’s always that moment where we step back, look at the room, and know it’s exactly what you imagined.

What happens at the end of the night?

While you’re on the dance floor, enjoying the last part of your day, we’re still quietly working in the background. We’re coordinating taxis, checking timings for transport, making sure personal items are collected and kept safe. We’re also beginning the pack-down process with suppliers, ensuring everything is handled correctly. Decor is carefully taken down. Gifts and cards are gathered. Any hired items are accounted for.

It’s not glamorous, but it’s important. And it means that when you leave, you can just leave. No worrying about what needs to be done or where anything is.

What happens if there is an unexpected weather change on the wedding day?

Ah, the British weather. Always keeping things interesting. This is where having a plan really matters. Most weddings will have a wet-weather option in place, and we’re always keeping a close eye on forecasts leading up to the day. We are also ready for any crazy hot weather that we are sometimes blessed with! Getting the room cooled where possible and setting up water stations.

If a change needs to happen, we handle it. Whether that’s moving a ceremony indoors, adjusting timings, or reworking parts of the setup, it’s all about making the transition feel smooth and intentional. Guests often won’t even realise a change has been made. It just feels like part of the plan.

How do wedding coordinators manage unexpected issues on the day?

Short answer, quietly of course! Long answer, with a lot of experience, quick thinking, and calm energy. Unexpected issues do happen. A supplier runs late. A button pops off a dress. A table plan needs tweaking. Something doesn’t arrive as planned. This is where troubleshooting becomes a big part of the role. We’re constantly scanning for potential problems before they become actual problems. And if something does happen at your wedding, we deal with it behind the scenes. You won’t see the problem, only the solution.

One of the biggest parts of the job is keeping you calm and present. You should never feel the weight of what’s happening in the background. That’s what we’re there for.

We’re also doing the bits you really don’t want to be doing, picking up litter, vacuuming the carpets, steaming linens, moving furniture, and the phone calls! We get loads of phone calls from suppliers, where can they park, where is the Bride, they’re running late, they’re running early – just even their ETA, don’t get me wrong, keeping us up to date is great, but it’s not something you need to be worrying about at all!

If you’re still not sure what we might actually do on a wedding day other than manage the tieline and make sure everything looks pretty, here are a few examples of the real fires we’ve had to deal with over the years. Toilets, if you’re having a marquee wedding and hiring toilets, there will generally be a hiccup somewhere, like running out of water, the flush not working, the lights not working, running out of toilet roll, just to start.

Generators failing, running out of diesel, power outages and kitchens not being able to use ovens, buses not turning up at the right place or the right time, suppliers late or not turning up at all! Running out of booze, and having to do a Tesco run, speeches running over and timings going awry. These are all real events that have happened, and what Bride and Groom want to deal with that!

What goes into the timeline for suppliers?

Your wedding timeline is so much more than just ceremony and speeches. It’s a detailed schedule that maps out the entire day, often down to the minute. Supplier arrivals, set up times, transitions between spaces, food service, entertainment cues. We build this timeline to make sure everything flows naturally, without feeling rushed or disjointed.

Each supplier has their own requirements, and it’s our job to bring all of those together into one cohesive plan. It’s a bit like a puzzle, making sure every piece fits. On the day, we’re managing that timeline in real time, adjusting where needed, keeping everything on track, and making sure you never feel like you’re being rushed from one moment to the next, and also not making you feel like you need to keep an eye on the time.

The part you don’t see, but you can feel it!

The best way to describe behind the scenes on a wedding day is this. If everything feels calm, smooth, and effortless, then a lot is happening in the background. From supplier co-ordination and logistics, to final details and troubleshooting, it’s all about creating a day where you can be fully present, where you’re not worrying about what’s next or what might go wrong. We are here to make sure you fully experience it!

If you’re getting married and still haven’t booked a wedding co-ordinator yet, book in for a consultation to tell us all about your day! We also love to hear your questions over on the podcast if you have more questions on what goes on behind the scenes and throughout the wedding day, then send a question in and pick up some planning tips whilst you have a listen: Let’s Get You Wed podcast.

The post What Really Happens Behind the Scenes Of A Wedding Day! appeared first on Wedding Planner and Event Manager, London and UK.

This is a very common assumption, and it makes sense why couples would think so, but the difference between the two can completely shape how your wedding day actually feels. Calm or chaotic. Supported or stretched. Present or pulled in ten different directions.

So, you’re asking, what is the difference? Let’s untangle it all.

Joanna Nicole Photography

What’s the difference between a venue coordinator and a private wedding coordinator?

A venue coordinator works for the venue. Their priority is the building, the staff, and the service being delivered within that space. Part of their role includes managing catering (if it’s in-house), overseeing the bar, coordinating the room set up, and making sure the venue runs according to its timings and policies. They know the venue inside out, and they are brilliant at what they do.

A private wedding coordinator works for you.

Our role is to look at the entire wedding day as a whole. We step in during the final weeks before the wedding, take over supplier communication, create a detailed timeline, and make sure every moving part connects smoothly. We are thinking about the full experience, from the morning preparations right through to the first dance.

The simplest way to say it is this. A venue coordinator manages the venue. A private coordinator manages the wedding.

Venue: AMP Studios

What is the role of a venue coordinator?

A venue coordinator ensures everything included within your venue package is delivered as agreed. By managing staff, catering schedules, bar service, room turns, and health and safety, while acting as the main point of contact for anything venue-related, and keeping operations running behind the scenes.

Most venue packages don’t include styling personal decor items brought in by the couple, external supplier management, or logistics that sit outside of the venue’s responsibilities, and this is often where expectations can quietly misalign. A venue coordinator’s role really can vary, and it’s always really important as a couple to ensure that you have a conversation with your venue, so you know what is and isn’t included.

Agnes Black

What does a private wedding coordinator actually do?

A private wedding coordinator fills in those gaps. We are hands-on, practical, and calm. We sign for deliveries, so you don’t have to worry about flowers or decor items arriving while you are getting ready. We check everything against your plan and make sure it is placed exactly where it should be.

Alongside setting out place cards, light candles, style personal decor, lay out children’s activities, and make sure everyone knows who needs to be where and when. If it matters to you, it matters to us. We cue and play ceremony music so there is no last-minute panic. We gather the wedding party at the right time. We keep an eye on timings so nothing feels rushed or forgotten. And yes, we will straighten chairs, fix uneven tables, quietly adjust a room so it feels just right, and even sometimes steam linens! These little things make a big difference to how polished and effortless everything feels.

Our job is to notice what needs doing before it becomes obvious and take care of it without pulling you away from the moment. We handle last-minute challenges calmly and quietly, so you never feel them.

Do I need a coordinator if I am planning a wedding at home?

This is where a private wedding coordinator becomes invaluable. If you are getting married on your own land, at a family home, in a marquee, or at a venue without an in-house coordinator, there is no one naturally overseeing the logistics. You don’t have a built-in team managing supplier arrivals, timings, power access, room transitions, or guest flow.

The same goes for if your ceremony is at a different location from your reception. Who is there early to meet the celebrant? Who is cueing the music? Who is coordinating guests, transport, and the move between venues? Who ensures drinks are ready the moment guests arrive?

Without a private coordinator, that responsibility often lands on a family member or a member of the wedding party, the people who should be present with you, not managing the logistics.

Venue: RSA House

A real wedding moment

Recently, I (Chloe) was a bridesmaid for one of my best friends. It was a stunning venue, and the couple assumed certain details would naturally be handled because there was a venue wedding coordinator in place. The day didn’t unfold the way the bride had planned.

The venue did not want to set out the seating place cards, or the candles and decor the bride had carefully chosen for the ceremony. They were also refusing to play the ceremony music, and expected someone from the bridal party to do it, which was only mentioned as we were getting ready to walk down the aisle.

No one put out the children’s games and activities, snacks for the drinks reception stayed in storage, the team hadn’t prepared the drinks in time for the end of the ceremony for the drinks reception, the cake knife went missing, and arrived late, which pushed back the cake cutting and then the first dance.

None of it was intentional. It simply was not considered a priority, or what was considered to be part of their role.

At the same time, the venue wedding coordinator was also managing the wider venue operations. Even though the only guests present were wedding guests, their attention and priorities were divided. Communication in the lead-up had also been patchy, the bride had sent the details, but the venue later said they hadn’t received them.

As a bridesmaid, I stepped in where I could, but I was there to support my friend, not to manage the timeline. That is the quiet difference having a private coordinator makes.

Venue: Froyle Park

Do coordinators handle guest issues?

Yes, but in different ways. A venue coordinator will usually deal with questions that relate directly to the venue, such as room service, room reservations, and maybe support with sourcing a taxi.

That’s where your private wedding coordinator becomes the go-to person for everything else. Timing questions, supplier arrivals, lost place cards, family queries. Guests know exactly who to speak to, and it is never you!

Jamie Dunn Photography

What is the difference between a wedding planner and a coordinator?

A wedding planner supports you from the very beginning. Helping with budgets, sourcing suppliers, making design decisions, and guiding you through the full planning journey.

A wedding coordinator will step in closer to the wedding, usually in the final weeks, and take over the execution on the day. We do not design or plan your wedding from scratch. We carry out your plans smoothly and exactly as you imagined.

Venue: Hampton Court House

Should I hire a wedding coordinator?

If you want to feel present, relaxed, and genuinely looked after on your wedding day, then it is absolutely worth it. You won’t be answering supplier calls while having your hair done; we are. Bridesmaids are not searching for missing items; we are. Instead, someone experienced is holding the timeline and guiding the day.

It allows everyone else to simply enjoy it with you!

Fineshades Studios

How much is a wedding coordinator?

Our pricing generally sits between £1,750 and £2,250 for on the day coordination. For many couples, it becomes an investment in their own peace of mind. It is about protecting your time, your energy, and your emotions that you have poured into planning your wedding.

Both venue coordinators and private wedding coordinators have important roles. The difference is who they are there for, a venue coordinator protects the venue. A private wedding coordinator protects your experience. And when both work together, your wedding day feels calm, supported, and beautifully held from beginning to end.

Venue: Kew Gardens

If you are planning your wedding and haven’t yet booked a coordinator, this is your sign to think about it. Your day deserves to feel calm, beautifully looked after, and quietly luxurious in all the ways that matter. From perfectly timed music cues to candlelight glowing just as the sun sets, from crisp linens to drinks ready exactly when guests step outside, those small details create the atmosphere everyone remembers. If you would love someone in your corner making sure everything flows effortlessly while you soak up every second, we would absolutely love to hear from you. Get in touch, and let’s make sure your wedding feels as seamless and special as it should.

Read more on why having a wedding co-ordinator is one of the best decisions you can make for your wedding on our blog “Why Hiring A Wedding Co-Ordinator Is The Best Investment”.

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Honestly, it’s one of those things couples don’t always realise they need… until they do. And then afterwards, it’s the thing they say they couldn’t have done without. Seriously, ask anyone who’s been there, they’ll probably tell you it’s worth every penny and then some.

Hiring a wedding coordinator isn’t about going over the top or handing over control. It’s about feeling supported, looked after, and actually being able to enjoy your wedding. Properly. From the planning right through to the last dance.

“they were absolutely brilliant… Hannah and Chloe went above and beyond to make sure we were as comfortable and happy as possible”

What’s the difference between a wedding planner and a coordinator?

A wedding planner and a wedding coordinator play very different roles, and understanding the difference can really help when deciding what support you need.

A wedding planner is involved from the very beginning, guiding you through the entire planning journey. They help shape your vision, manage your budget, source and liaise with your suppliers, and support you with decisions along the way.

A wedding coordinator steps in much closer to the wedding day, usually around one month beforehand. Their focus is on taking everything you’ve planned and making sure it runs exactly as it should. They manage the timings, liaise with and greet suppliers, oversee the day’s logistics, and handle anything that pops up on the day, so you’re not answering questions or problem-solving while you should be enjoying every moment.

Planning a wedding is exciting… but it can also feel like a lot

Like, a lot, a lot! Let’s be honest, wedding planning can quite literally take over your life. One minute you’re buzzing about colour schemes, favours, and ceremony ideas, and the next you’re juggling emails, contracts, timings, and a never-ending to-do list. Cue panic!

A wedding coordinator helps bring it all back to calm. We help you organise your plans in a way that feels manageable, not overwhelming. You still make all the decisions, still choose everything you love, but you’re not doing it alone. There’s someone there to support you, keep you on track, and gently remind you it’s all going to be okay.

Your wedding day should feel calm, not rushed

One of the biggest worries couples share is that the day will fly by, or that they’ll feel stressed and pulled in a million directions, answering calls, sorting last-minute things, or even getting ready in a whirl of chaos. And it’s a totally valid worry.

With a wedding coordinator, you don’t need to watch the clock, think about what’s next, or dash around trying to make everything happen yourself. We’re quietly running the day in the background, making sure it all flows naturally. If something needs tweaking, we handle it. If someone has a question, they come to us.

You get to stay exactly where you should be, present, relaxed, and soaking up every moment. And honestly? That feeling alone is worth every penny.

Your friends and family get to relax too

We hear it all the time: “Oh my mum is going to do that,” or “My bridesmaids will handle this.” And while it’s offered with the best intentions, it often leaves your loved ones juggling jobs instead of actually enjoying the day. Even the most reliable people can find it tricky once the excitement and emotion really kick in.

With a coordinator, your family and friends can just be themselves. Your mum isn’t worrying about timings, your best friend isn’t fielding questions, and no one is scrambling to fix last-minute hiccups. Everyone gets to celebrate with you, exactly as it should be.

We’re thinking about the things you don’t even see

Weddings rarely run exactly to plan, and that’s completely normal. The difference is having someone who knows how to deal with it calmly and quietly. A wedding coordinator is always thinking a few steps ahead. If something needs adjusting, we do it without fuss. Most of the time, couples don’t even notice anything needed sorting, and honestly, that’s the goal. You stay relaxed, your guests stay happy, and the day keeps flowing. (Pro tip: this is the stuff that makes your wedding actually feel effortless in photos and memories.)

Your ideas deserve to be brought to life properly

You’ve spent so much time imagining how your wedding will look and feel, not just the pretty details, but the atmosphere, the timing, and those little moments you’ve been dreaming about.

A coordinator makes sure your plans are understood and carried out exactly as you hoped. Everyone involved knows what’s happening and when, so your vision doesn’t get lost. It’s not about taking over, it’s about protecting what matters to you.

The final weeks feel so much easier

Having a wedding coordinator during this time is such a relief. You know someone experienced has looked over everything, and nothing important has been missed. You’re not second-guessing yourself or lying awake at night worrying. Instead, you can start getting excited, which is exactly how it should feel.

“We worked with Chloe for day of coordination who was the best decision we made for our wedding.”

How much does a wedding coordinator cost?

Having a wedding coordinator is an investment in how your day feels. When couples look back on their wedding, they rarely remember every tiny detail. They remember how they felt, calm, happy, excited, and fully present. A wedding coordinator protects that feeling.

We take care of the logistics so you can focus on the moments that matter, the hugs, the laughs, the happy tears, and the celebration. That’s why so many couples say it was the best investment they made.

For most weddings with us, on the day coordination usually sits between £1,750 and £2,500. In the context of an overall wedding budget, it’s a relatively small part, but the impact is felt throughout the entire day. It’s not just about someone running the schedule, it’s about having the space to enjoy your wedding without worrying about what’s happening next.

Because you only get to experience it once. Your wedding day isn’t a practice run. You don’t get a do-over. It deserves your full attention, not your stress.

Having a wedding coordinator means you can let go, trust the plan, and truly enjoy your day. You can be present, knowing someone is taking care of everything behind the scenes. And that, more than anything else, is what makes it all so special.

What is the role of a wedding coordinator?

We manage the logistics and the details behind the scenes. We make sure the day runs smoothly, acting as the main point of contact for your suppliers and ensuring everything runs to schedule. A wedding coordinator also helps pre-empt the little things that can happen on the day, often before you even realise there was ever a potential hiccup. Most couples only plan one wedding in their lifetime, so everything is new. Even if you’re an event planner or project manager in everyday life, weddings are a whole different world.

Managing weddings is what we do day in, day out. It’s in our DNA. We know where things can wobble, what questions might pop up, and what needs thinking about in advance. So rather than risking it or trying to handle it all yourself, it just makes sense to trust someone who truly knows what they’re doing. That way, you can let go, relax, and properly enjoy your wedding day, exactly as it was meant to be enjoyed.

(Seriously, it’s the difference between enjoying a glass of champagne with your girls in the morning and running around fixing things in your rollers.)

If you want your wedding to feel relaxed, well looked after, and full of joy from start to finish, hiring a wedding coordinator really is one of the kindest things you can do for yourselves.

If you’re now sold on all the reasons you need a wedding coordinator, book in a consultation with Chloe, here to chat through your plans, ask all your questions, and see exactly how we can make your wedding day feel calm, joyful, and completely yours.

Still looking for planning tips? Or Hannah’s opinion on wedding trends, what we might see in 2026, or to hear about some of our 2025 weddings, have a listen to her podcast here.

The post Why Hiring A Wedding Co-Ordinator Is The Best Investment appeared first on Wedding Planner and Event Manager, London and UK.

Tom Holland & Zendaya

The year kicked off with Zendaya and Tom Holland, who announced their engagement back in January! Their announcement felt like one of those moments when the whole world collectively gasped and then melted a little. They’ve always had that calm, grounded, quietly obsessed-with-each-other energy, and seeing them take this next step just felt so right. No dramatic reveal, no big performance, just two people who adore each other choosing to make it official in the sweetest, most natural way. It set the tone for the entire year, and honestly, the glow these two give off is incredible. We cannot wait for this wedding.

Jake Paul & Jutta Leerdam

Jake proposed to Olympic medalist Jutta Leerdam, apparently spending £1 million on the ring! These two have been such a surprising but genuinely lovely pairing, and their news felt like one of those “oh wow, good for them” moments that instantly brightens your scroll. Jutta has brought out this softer, more grounded side of him, and you can really see how happy they make each other. The announcement itself wasn’t wild or dramatic, just confident and full of that loved-up energy they’ve shown from day one. It added a fun little spark to March and definitely kept the 2025 engagement streak feeling strong.

Melanie Hamrick & Mick Jagger

To keep us all on our toes, Melanie Hamrick finally confirmed her engagement to Mick Jagger. Not exactly new, but news that had been under wraps for years. Melanie told Paris Match that they’ve been engaged for two or three years, and honestly, we love how she said that while marriage may not be on the cards, they are perfectly happy as they are. A lovely reminder that love doesn’t have to follow a timeline!

Simu Liu & Allison Hsu

Simu Liu and Allison Hsu announced their engagement on the 11th of May, it was just such a gorgeous little moment. These two always give off the loveliest energy, fun, supportive, and a bit silly in the best way. So when the news dropped, it felt so natural, like of course they’re taking this next step. Nothing over the top, nothing staged within an inch of its life, just a really genuine “this is us, and we’re happy” kind of announcement. It added such a sweet vibe to May and slotted perfectly into this wave of feel-good, heart-melting celebrity love stories we’ve had this year.

Dua lipa & callum turner

In June, the fashion industry started to predict the wedding look for Dua Lipa, after announcing her engagement to Callum Turner on the 12th of June. From the early days, they had that look of two people who genuinely enjoy each other’s company, not just the events and the cameras. So when the engagement news dropped, it didn’t feel like a big celebrity “announcement” at all. It felt like watching two people who have found the right rhythm together choosing to keep building on something that already works. It’s sweet, grounded, and honestly one of the loveliest relationship progressions we’ve seen this year.

JASON SEGAL & Kayla Radomski

Jason Segel getting engaged honestly feels like one of those surprisingly lovely celebrity moments you don’t see coming. He proposed to Kayla Radomski back in the summer. They’ve only been together a couple of years, but there’s something about them that feels really settled, like they actually make each other’s lives calmer rather than louder. And yes, while we’ll always love him as the lovable, awkwardly charming Marshall from How I Met Your Mother, it’s honestly wonderful to see him finding that same kind of devotion in real life. It’s one of those celeb stories that makes you smile because it feels like an actual relationship, not a headline.

victoria pedretti & ethan delorenzo

Victoria Pedretti and Ethan DeLorenzo announced their engagement on the 21st of July, and honestly, it felt like such a quietly perfect moment. They’ve been together for a few years now, first sparking up when they met through mutual friends in the acting world, and fans have loved watching their relationship grow from low-key appearances and sweet social media hints into this next big step.

Tyrese Haliburton & Jade Jones

Tyrese Haliburton and Jade Jones have one of those really sweet, all-American love stories that just make you smile. They first met back at Iowa State University when he was a rising basketball star, and she was the cheerleader lighting up the sidelines, and they’ve been inseparable since 2019. So obviously, when Tyrese got down on one knee in July 2025, it had to be right in the middle of their old college arena, what a perfect full-circle moment. Jade has been by his side through every high, every game, every cross-country move, and seeing them take this next step somewhere so meaningful to both of them is honestly just lovely. It’s wholesome and romantic.

Cristiano Ronaldo & Georgina Rodríguez

Cristiano Ronaldo and Georgina Rodriguez sent fans around the world into a frenzy, back on August 11th. And can we talk about that ring for a second? Sparkly, dramatic, and totally Ronaldo-like, it basically has its own fan club. As for the wedding? Well, if their past events are anything to go by, we expect something ultra glamorous, whilst remaining intimate, maybe a stunning European villa, all-white florals, possibly a Ferrari, because let’s face it, you can’t do Ronaldo without a touch of speed and luxury. Georgina has always had impeccable taste, and Cristiano knows how to pull off the dramatic and romantic in equal measure, so whatever they choose will be elegant, star-studded, and absolutely jaw-dropping. Honestly, we can’t wait to see what they do.

Taylor Swift & Travis Kelce

And then of course, Taylor Swift and Travis Kelce on August 26th! This stopped everything, it had everyone pausing mid-scroll, celebrating and grinning like a Cheshire cat! After months of Swiftie speculation, seeing them take the next step felt so right. And can we talk about that engagement shoot? Perfectly Taylor and Travis, romantic, full of personality, and giving us all the heart eyes.

It’s moments like these that remind us why celebrity engagements never get old, each one bringing its own kind of magic.

Have a read of Hannah’s blog on her predictions for the wedding here: What Taylor Swift’s Engagement Means For The Wedding Industry

Liam hemsworth & Gabriella brooks

Liam Hemsworth and Gabriella Brooks announced their engagement on September 11th. They first got together after his split from Miley Cyrus, and ever since, they’ve kept things beautifully low-key, quietly building this calm, steady relationship that just works. Fans couldn’t help but smile at the idea that the Hunger Games love triangle has finally found its peaceful, real-life ending, and it seems like these two are more than ready for their next chapter. Rumour has it they’re planning an Australia wedding, relaxed, sun-soaked, and surrounded by the people who’ve watched their love story grow away from the spotlight. We can’t wait!

camila mendes & rudy mancuso

How adorable was Camila Mendes’ engagement to Rudy Mancuso? Honestly, it was one of those moments that just made everyone collectively melt. They’ve got this really natural, grounded chemistry, and seeing them take that next step felt so genuinely them. Their engagement announcement on October 25th had that cosy, soft energy that made you want to replay the video twice, and fans absolutely loved how romantic and personal it all felt. After meeting while filming Música and going from colleagues to this incredibly sweet partnership, it’s been so lovely watching them evolve.

charles leclerc & alexandra saint mluex

Formula One fans, brace yourselves! Charles Leclerc and Alexandra Saint Mleux announced their engagement on Instagram. They were first spotted together back in 2023. Fans saw them together during F1 weekends, and although they kept things low-key, it was clear pretty quickly that they were really well matched. Alexandra is an art history student, often seen travelling with him or cheering him on from the paddock without ever making it about herself. Their engagement in November 2025 felt lovely. Nothing overly flashy, no big performance, just a sweet, sincere moment between two people who are very obviously in their own little world together. It’s the kind of relationship that feels genuinely grounded, even with all the noise of the F1 lifestyle surrounding them.

Tom Rosenthal & Gabrielle Sky

Getting to the end of 2025, one of the latest additions to the list, Friday Night Dinner star Tom Rosenthal and Gabrielle Sky, shared their news on November 9th, with the cutest photobooth snaps. Gabrielle looked fab, showing off a gorgeous ring, and the photos are the kind of sweet, low-key moment that makes your heart melt. They also welcomed their first child a few months ago, so this feels like a perfect next chapter.

miley cyrus & Maxx morando

Ok, pause for a second, because the surprise of this month goes to Miley Cyrus. She and musician Maxx Morando have reportedly just gotten engaged after four years together. She stepped out onto the red carpet on December the 2nd, with a chunky, cushion‑cut diamond ring on her left hand. We love that this doesn’t feel like a dramatic headline grab, but all very grown-up.

All in all, 2025 is shaping up to be the year of the celebrity engagements. Big reveals, little reveals, rings caught in candid moments, carefully curated photos, and even long-kept private announcements.

Whether it’s a huge public announcement or a quiet, private moment, each celebrity engagement is a little reminder that love comes in all shapes and sizes. From celebrity to celebrity, from couple to couple, it is fun, exciting and just so beautiful to watch. And as this year keeps giving us more glittering rings and joyful smiles, we can’t wait to see who else will be stepping into this next chapter.

2025 is proving that love really is in the air, and celebrity engagements have been one of the most joyful things to watch unfold. It has been an absolute dream of a year. Will there be any more celebrity engagements squeezed in before the end of the year?

Did you get engaged in 2025? Still stuck with where to start on planning, book in for a free consultation with Hannah, here, to see how we can help with YOUR wedding plans.

The post Celebrity Engagements of 2025! appeared first on Wedding Planner and Event Manager, London and UK.

Let’s look at what’s trending in 2025 and get real honest: do we even need a cake?

Let’s slice into it (sorry, had to).

Why Do We Have Wedding Cakes Anyway?

Wedding cakes have been a thing for a very long time. Back to Ancient Rome, instead of cutting a cake, they’d break a loaf of barley bread over the bride’s head for luck. Romantic, right? Nothing says true love like a carb-based concussion.

Then in Medieval times, people would stack pastries into a tower, very me, and if the couple could kiss over it without knocking it down, it was said to bring good fortune! A high-stakes pastry Jenga, you could say! 

Fast forward to royalty and the upper classes, who went all in on tiered, sugar-loaded, flamboyant cakes displaying a sign of wealth and fortune. And now? We still love a good tradition, and cake is definitely one of them! Whether it’s fancy,  low key or gluten-free, you’re pretty much guaranteed cake at a wedding.

Why Cakes Are Still a Big Deal?

There’s just something about a wedding cake that just makes it feel official. Even if you’re not big on sweets, the act of cutting the cake together is kind of iconic. It’s a part of the day, and it’s symbolic of your first “task” as a married couple, and let’s be honest, it’s the tastiest one. .

Historically, cakes were linked to fertility and prosperity. The white icing was once a status symbol because refined sugar was expensive. Today it’s more about celebration, tradition, and that one part of the night where everyone gathers around, phones out, waiting for you to stab a cake with a giant knife. Beautiful.

Wedding Cake Trends We’re Loving In  2025

This year is full of beautiful cake inspiration, and we are loving what we are seeing.

Pressed flowers and botanical designs are still in, made with edible petals pressed into buttercream to create a soft, romantic garden vibe.. 

Big (and we mean big), bold single tier cakes, topped with fresh fruit, are making a serious statement, and they look especially dramatic when cut with a sword.. 

Mini, one per guest cakes these are really cute and so easy to serve, especially if using your cake as dessert (more on that in a bit). 

Flavour-wise, we’re seeing lots of couples branching out. Pistachio and rose, chai spice, lemon and lavender are all having a moment. Of course, red velvet and chocolate are still firm favourites, but it’s great to see people getting more adventurous.

Sustainability is also key. Couples are opting for local ingredients, minimal waste, and choosing to work with bakeries that take an eco-friendly approach.

And best of all, we’re seeing a rise in inclusive baking. That means cakes without eggs, butter or gluten, that still taste amazing and look absolutely stunning. Guests with dietary requirements don’t have to miss out, and nothing has to be hidden away “out the back” anymore.

But What If You Don’t Want a Big Cake?

Honestly, you’re not alone. More and more couples are skipping the traditional tiered cake and choosing something that feels more personal to them.

Doughnuts are having a serious moment. Whether displayed on a wall or stacked in towers, they’re fun, tasty, and super easy to serve.

Cupcakes continue to be a classic choice. They’re cute, completely customisable with flavours and decorations, and can be styled to look just as striking as a traditional cake.

Macarons are another favourite. A pyramid of perfectly coloured macarons is both beautiful and delicious—and they photograph like a dream.

One option we can’t get enough of is the dessert grazing table. Think macarons, mini cakes, cake pops, chocolate covered pretzels and all the sweet treats you can imagine. It’s a real showstopper and gives your guests plenty of variety.

Not a fan of sweets at all? That’s fine too. Enter the pork pie tower. It’s hearty, savoury, and especially brilliant for the evening food. Add some chutneys and cheese on the side and you’ve got a winning combo.

Whatever you go for, the idea is the same: something sweet (or savoury!) that reflects your vibe.

Making the Cake the Main Dessert

A really smart trend we’re seeing is using the wedding cake as the main dessert. It makes so much sense, both logistically and financially.

By serving the cake as dessert, you can cut it at the start of the meal while all your guests are seated and paying attention. It also means you can skip the cost of a separate dessert course altogether.

Guests are much more likely to eat the cake when it’s served as part of the meal, and you can elevate it with beautiful plating. Add some berries, a drizzle of coulis or a fancy sweet sauce, and you’ve got something that feels special.

Plus, it puts the cake in the spotlight it deserves, not just wheeled out during the awkward post-speech lull.

Or… Maybe No Cake At All?

Here’s the truth. You absolutely do not need to have a cake. If it doesn’t feel like your thing, skip it. No big deal

Choosing to eliminate the cake gives you room in the budget for other things, maybe a few extra cocktails, live music, or something fabulous for the honeymoon. It also removes the pressure of making yet another decision in the planning process.

And if you still want to offer guests a treat, just do it your way. A surprise round of espresso martinis during dancing? A late-night s’mores bar? All brilliant options.

Final Thoughts (or the Last Bite)

Wedding cakes have come a long way since Roman bread-smashing and medieval pastry towers. Whether you go classic tiered, totally alternative, or skip it altogether, your wedding day should reflect you. 

Sweet, simple, full of flavour. Just like love, really. So, go ahead. Eat cake, or cheese, or doughnuts. Or nothing at all. And enjoy every second of it.

Still deciding what’s right for you? Book a consultation with us to see how a wedding planner can help take the stress out of your big day. You can also read more on our ultimate guide to wedding planning blog for some extra tips! 

Keep up to date with Hannah and the team on Instagram. Follow for behind the scenes peeks into planning, advice and those all important tips! We’d love to have you with us.

The post Let’s Talk Wedding Cakes appeared first on Wedding Planner and Event Manager, London and UK.

Not proposed yet? Read The Ultimate To A Romatic Proposal Location in London

Photo by Fineshade Studios 

HOW DO WEDDING RINGS WORK?

Wedding rings are the physical reminder of the vows exchanged during the ceremony. They represent love, unity, and the promise of a lifelong commitment. Their circular shape, having no beginning or end, represents infinite love and devotion.

Whilst wedding rings are mostly symbolic, they also have practical purposes, wearing one is a clear way to show you’re married, avoiding any awkward “Are you single?” moments and more importantly your wedding ring carries deep sentimental value, it’s a reminder of the big day and the journey you’ve been on together. 

In some cultures and legal systems, it’s also seen as a recognised sign of marriage, though it’s not required for a marriage to be legally binding. Traditionally, rings are exchanged during the ceremony, usually after the vows, and are then meant to be worn every day.

HOW ARE WEDDING RINGS WORN?

Traditionally, Wedding rings are worn on the fourth finger of the left hand, the “ring finger”. Sometimes this varies across cultures and personal preferences for example, in Orthodox Christian traditions, wedding rings are worn on the right hand instead. 

Most people wear their engagement and wedding rings together on the same finger, with the wedding band closer to the heart, below the engagement ring. But some prefer to wear them on separate hands, totally up to personal style!

For people who can’t wear rings at work, like doctors or construction workers, or people who just prefer not to, wearing the ring on a chain around their neck is a popular alternative. Recently, we’ve also seen a rise in ring “alternatives” like silicone bands, which are great for active lifestyles, and travel-friendly “fake” rings for those who don’t want to risk losing the real deal on holidays, or even opting for no ring at all and going for a tattoo on the ring finger. It’s all about what works best for you!

WHY DO WE WEAR WEDDING RINGS ON THE LEFT HAND?

The tradition of wearing a wedding ring on the left hand goes way back, thousands of years, and is tied to both history and symbolism. There’s the “Vein of Love” theory, from ancient Rome where the Romans believed the vein called the Vena Amoris ran directly from the fourth finger on the left hand directly to the heart. It was seen as a romantic and symbolic way to connect the ring directly to love itself. Modern anatomy has proven that all fingers have veins leading directly to the heart, but tradition has stood the test of time!

CHOOSING THE PERFECT WEDDING RING

Picking the perfect wedding ring is a big deal! It’s something you’ll (hopefully) wear every day, so it should feel perfect!

The first thing to think about is the material. A classic yellow gold, sleek white gold, modern platinum, or maybe something a little different like rose gold or titanium. Each metal has its own look, feel, and durability, so it’s important to consider things like your lifestyle. If you’re hard on jewellery, platinum is super durable, while gold is softer. If you have metal allergies, hypoallergenic options like platinum or titanium might be a better option. 

Jewellers will usually suggest getting matching metals for your wedding and engagement ring, not just for visuals but because different metals wear down at different rates, so if you stack a softer gold band with a harder platinum one, the gold could wear down faster over time. At the end of the day, it’s about choosing rings that feel right for each of you.

Next, when thinking about your rings, you need to consider style and comfort. Some people love a simple, timeless band, while others want something with diamonds or unique detailing. If you’re wearing it with an engagement ring, make sure they look good together! Some bands are designed to fit snugly against certain engagement ring styles. Comfort is also important as you’ll be wearing it daily. It’s good to try different widths and finishes to see what feels best on your finger. Also, think about ring profiles, curved, flat, domed, they all feel a little different when worn, especially when stacked next to an engagement ring, or future eternity band… 

Some other things to think about are practicality and personal touches. If you’re an active person or work with your hands a lot, a low-maintenance ring like a brushed finish or a plain band might be better than something with intricate designs or stones that need regular cleaning. Men will often choose Titanium as it’s lightweight, durable, low maintenance and hypoallergenic or Platinum which is also a great choice for a wedding band as it’s incredibly durable, naturally hypoallergenic, and has a timeless, elegant look. It’s also resistant to tarnish and corrosion, so it keeps its look for years without needing constant upkeep.

And if you want to make it extra special, you could consider custom engraving, we’ve seen couples add their wedding date or initials. You could also do an inside joke only the two of you get. Ultimately, the perfect wedding ring isn’t just about trends on social media or what looks good in a jewellery store, it’s about you and what feels right for you. 

If you can’t find something you love, going the custom route might be more your style. It’s a great way to get something totally unique and bespoke to you. It’s a great option if you’re having a hard time finding the one, but custom can take time, so make sure you plan the time for it to be made. But in the end you’ll have something totally personal to you, making it even more special.

Our advice? Take your time, try on different styles, and pick something you’ll actually love wearing every day. Wedding rings aren’t just another piece of jewellery, they’re a meaningful symbol of your love, commitment, and the life you’re building together. Traditions may differ, even maybe between the couple’s families, but the sentiment stays the same, a lifelong promise 

So don’t rush it. Find a ring that speaks to you, one you’ll be proud to wear, and enjoy every moment of this new chapter in your life!

Did this blog help you? Check out our Instagram for so much more inspiration and tips to help your wedding planning here or if you’ve recently gotten engaged and are thinking of hiring a planner then book in for a consultation here!

The post Wedding Rings: Your FAQ’s appeared first on Wedding Planner and Event Manager, London and UK.

Anant & Radhika

Let’s start with the sensational Ambani wedding! It has been quoted as the “wedding of the year” and you can guarantee we enjoyed every element. 

When it comes to grandeur, the Ambanis never disappoint! Anant Ambani and Radhika Merchant’s wedding was a real experience, blending tradition and extravagance. Held over several days at the Ambani family’s Mumbai residence, Antilia, the celebrations featured breathtaking floral installations, live performances, and rituals steeped in Indian culture.

Radhika looked radiant in a red Abu Jani Sandeep Khosla lehenga, adorned with intricate embroidery and jewels, while Anant wore a cream sherwani embellished with gold. Highlights? A stunning Baraat procession, fireworks, live dhol players,  topped with a star-studded guest list, and a reception dinner featuring an exclusive menu by Michelin-starred chefs.

Vicky & Ercan 

My Big Fat Geordie wedding indeed! Vicky Pattison and Ercan Ramadan tied the knot in a very chic ceremony at  London’s Marylebone town hall known for its classic intimate setting for the legal part of their marriage before flying to the Amalfi Coast for their main ceremony at Castello Monaci, nothing short of a Mediterranean dream! Vicky went for more than one dress for her wedding day. Suzanne Neville and The Wedding Club worked to ensure she looked stunning in every single part of the celebration!

Millie & Jake

Another Bride in gorgeous dresses in Italy, Millie Bobby Brown married Jake Bongiovi at the stunning Villa Cetinale. Millie wore four dresses across the occasion, for the wedding ceremony, she wore a custom Galia Lahav gown, working with designers to create her customisations. Later changing into a vintage-style Valentino dress for their couples photos, an Oscar de la Renta short dress for the reception and another Oscar de la Renta full gown to cut the cake! Millie’s four-dress approach not only showed her love for fashion but also ensured each element of the day had it’s own unique vibe.  

The flowers, oh wow! A huge white flower arch was absolutely stunning and they also had one of our favourite bands, Sensation Band, performing for their guests!

Rebel & Ramona

Rebel Wilson and Ramona Agruma married on the Italian island of Sardinia, a truly romantic spot where they had holidayed before. They organised the wedding in 3 months and an important part of the wedding for Rebel was obviously the music, flying in a 20-piece band led and produced by Alessandro De Angelis

Rebel and Ramona stunned in a duet of Pronovias dresses in a Mikado fabric, classic elegance, styled individually. Rebels corseted princess gown looked stunning next to Ramona’s A-line silhouette, matching perfectly. 

Josh & Jordan

“In a *light* blizzard” Josh Radnor and Dr Jordan Jacobs married at the Cedar Lakes Estate in Hudson Valley, in upstate New York, in a heartwarming moment, outdoors, during a major snowstorm! 

Guests and suppliers had to stay the night as they were unable to travel due to the snow and ice! 

Guests received welcome bags on arrival, including incense sticks, an incense dish, CBD tincture and an ‘intention kit’ with paper a pen and a note reading “‘We find that setting an intention can be a helpful way to drop in and calibrate your internal compass to true north”

Lana Del Ray & Jeremy

The Lovely Lana announced her romance with Jeremy Dufrene, jut one month before they wed in an intimate ‘relaxed, family-focused’ ceremony by the water in Louisiana, where Jeremy operates his popular swamp boat tours and where they first met. 

We haven’t seen any official photos other than those released here, and no information about the dress, sad face!

Zoe & Danny 

Influencer and sister to Molly-Mae, Zoe Hague married her military fiance Danny Rae at the gorgeous Inn on the Lake at Ullswater, in the Lake District National Park. They had a beautiful outdoor ceremony, with the British weather on their side, with the clouds parting and blue skies and majestic mountains – Hannah’s idea of a perfect backdrop! 

The night before the wedding, the wedding party enjoyed a scenic lake cruise aboard the Ullswater steamer to start the celebrations. For the wedding itself, Zoe wore a fitted strapless dress from The White Closet, florals from the talented Amelia Rose Florals featured a white floral arch, flower meadows for the ceremony and stunning hand bouquets for the bridal party. Following the ever-popular trend of an outfit change, Zoe’s second dress was a beautiful shorter-style ivory dress and Danny changed into a different suit, after a shower first!

Adele & Rich

Adele has been keeping us on our toes, she has been dropping cryptic hints about her wedding to Rich Paul. If you try to find out information about Adele’s wedding online, you won’t find it! She keeps teasing us all, referring to Rich as her husband and responding to Alan Carr’s asking his audience if anyone has got married recently with an “I did” but she did confirm in August they are not married, yet! So 2025, Adele,  we want to see your wedding!

Hannah & Martyn

Okay, not necessarily celebrity weddings, but one I couldn’t miss out on! Our Hannah Rose married her very own Mr Right, Martyn. Hannah and Martyn met through a friend on a night out, and as she says “The rest is history”! 

The wedding celebrations started with the legal bit taking place in the registry office, afterwards, Hannah swapped her pink wedding shoes for her climbing boots, and they along with 2 photographers, a videographer and 2 friends climbed Snowdon to read their vows to one another! 

Hannah and Martyn continued to celebrate their wedding with Friends and Family a couple of weeks later at home in Northamptonshire, with an outdoor ceremony, in true British style the rain only started 1 minute before the end of the ceremony! They celebrated the rest of the day with a gorgeous BBQ station from Portfolio Events and amazing live music throughout their drinks reception and the Josie Soden band for the reception. You can read more about Hannah’s wedding planning in her wedding blog or listen on the “Let’s Get You Wed” Podcast.

From grand celebrations to intimate ceremonies, celebrity weddings in 2024 have been inspiring and we are excited for 2025! 

Are you newly engaged or planning your big day? Let us help you make it just as magical as you imagine. Book a consultation to learn more about how we can bring your vision to life, from full planning services to on-the-day management. 

The post Celebrity Weddings of 2024! appeared first on Wedding Planner and Event Manager, London and UK.

Wedding planning isn’t always easy! I have had so many questions about planning my own wedding while I am a wedding planner myself, working in the wedding industry, so the lovely Chloe who works alongside me has decided to put together some FAQs we have been getting from you all to talk all about my own wedding!

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Hey! It’s Chloe! I have had the opportunity and pleasure to chat to Hannah all about her own wedding planning and wedding day! She is known for her attention to detail, great taste and “will do anything!” attitude, she has built her career out of making other people’s dreams come true. 

Now as she steps into the role of a Bride, we have the rare opportunity to flip the narrative and see how she has brought her own wedding to life, learn what she has learnt, and follow the emotions of a Bride planning her own wedding, as a wedding planner.

How did you and Martyn meet? We met through friends on a night out! It was a bit of a whirlwind as he lived in Bedfordshire and I was in Norfolk, so we were travelling to see each other. Martyn then moved to Birmingham, which was even further, so he asked me to move with him! After just 3 months….and the rest is history!

How did the proposal go? It was amazing and completely unexpected! We are both into hiking, so we hiked Snowdon and then took the trail up to Y Lliwedd, which was a really quiet mountain peak, so it was super private! I didn’t have a clue that it was happening!! Martyn is very much into photography and videography, so it was very normal that he would put a drone up into the sky and ask me to stand somewhere so he could video the landscape. This is what he did before he proposed and so we have it all on film! You can see it over on Instagram!

What did you do for your Hen and Stag? Martyn went to Wales for the weekend and camped, did some activities etc and we rented a house in Cambridgeshire for the weekend! We both kept it very much ‘us’. We didn’t want the typical hen/stag parties focused around drinking!

Why did you decide on an elopement and a separate wedding day? Being in the industry for so many years, I have seen MANY civil ceremonies, and I just don’t feel they are completely personal to the couple. I wanted to get the legal part done separately, and then have a really personal service on the wedding day. The elopement then turned into more of a celebration, which was completely different and very much us, which we LOVED! There is no way we could have had that wedding with family and friends there, so we are really glad we made that decision and had the experience of the elopement!

What bits of the wedding were the easiest to plan? Finding suppliers as I know so many amazing ones. It was in ways, also difficult, as I then had to choose from them all! Also, the elopement, as we kept it so stripped back.

What did Martyn plan? He was very much involved in final decisions. He also sorted the suits for himself and his best man, along with his elopement suit, shoes etc. We both made all the final decisions on music, flow of the day, etc. He also very much wanted a pianist. As Martyn is really into his photography, he did the research on local photographers.

Let’s talk elopement quickly first! 

How did you come up with the decision to climb Snowdon for an elopement, why was it so important to you? The first time we climbed Snowdon was one of our stand-out experiences together, and it really got us into hiking. We also got engaged there, so it had to be done! It was also really important for us to have a very personal day!

How did it work, how did you make it a legal wedding ceremony? We got married at the registry office first, then drove 20 minutes to start the climb with our 2 photographers, videographer and 2 friends who carried our bags with food, water etc.

How was climbing Snowdon in your wedding outfits? Everybody kept saying ‘Wow you will struggle in a dress’, but I chose a dress which was a beautiful material and had a slit, so I was fine! Martyn did slightly struggle in tight trousers though…

What did you do after the climb to celebrate? Due to a group of us climbing, the time of the ceremony and stopping for photos etc, we didn’t actually get back down until 8pm, so we went and got pizza which we ate in our van in a beautiful park up. We were knackered so it was an early night!!

What is your biggest takeaway from that experience? Always follow your heart and do what YOU want to do! So many people thought we were crazy and didn’t really understand the idea, but this didn’t deter us! The elopement was literally perfect, there wasn’t a single thing I would change. The weather was amazing to us, and it will forever be the best day of my life.

Let’s talk about your wedding day!

How did you feel moments before your wedding? Excited! I just wanted to get going! The emotions kicked in literally as I was about to walk down the aisle! I was absolutely fine all morning, just excited.

What was the most special part of your wedding? A stand-out moment for me was during our drinks reception. We hired an acoustic guitarist who was amazing, and we danced together with our friends and family – anyone would have thought it was the evening reception at that point! Also, absolutely loved Martyn’s speech. The morning was also really special for me, everyone was so excited and so happy with their hair and makeup. It was a lovely chilled morning.

We want to know about the planning! What was the number 1 most stressful thing about your wedding planning? People’s input. People who wanted to get involved in a negative way. It’s very stressful trying to manage other people’s emotions and what they think you should do.

You must get asked this as a planner quite a bit, there is always a debate on how long you need to plan for a wedding! How long were you actively planning for? We got engaged in August 2022 and started thinking about what we wanted to do. We knew straight away what we wanted to do for the elopement, but we didn’t actually book our venue for the wedding day until Jan 2023, so planning started then really, so around a year and a half. We would have loved to have had the wedding in 2023 but the diary didn’t allow it! And I am so glad now that we didn’t go for 2023 as that would have been busy!!

How did you decide on 2 wedding dresses? Originally, did you want them to be similar or different to one another? I got my elopement dress pretty quickly! It was one of the first things I did. I knew I had to be able to climb in it, and I really wanted a long-sleeved dress. For the wedding day, I wanted a different vibe, and something more fitted. I actually bought this dress on the 1st outing! I only tried it on because my sister-in-law liked it and wanted me to try it on! I knew in my head the kind of thing I wanted, although I did end up with something quite different! Just with elements such as spaghetti straps and a plunge front.

How did you decide on your Bridesmaids dresses? And how was organising dresses with your Bridesmaid’s not living local? They made their own decision on dresses! I gave them the colour scheme and they chose what they wanted, so they could go off and shop for themselves. I ordered swatches for the colours so they knew what colour to get.

We are only halfway through our interview, so stay tuned for part two of stepping into the mind of a wedding planner, planning her own wedding(s)! In Part Two Hannah will be letting us in on food choices, honeymoon and planning as a planner with her own reflections and advice for all of you lovely couples!

If you’re planning your wedding and need some assistance, perhaps you’re struggling to find time, or are not sure where to start, you can get in touch for a complimentary consultation to discuss how we can work together here!

Want to hear more about my elopement and full wedding day? You can listen here and here!

The post From Wedding Planning To “I Do”, The Planner Edition! appeared first on Wedding Planner and Event Manager, London and UK.

WHO IS WHO?

It is important that the venue knows who is who. Determine who the venue staff can go to on the day should there be any questions with suppliers. You can nominate a member of your bridal party or someone who wants to have a job on the day!

Suppliers, your venue will need to know all your suppliers and their contact details. Most venues will reach out to suppliers before the day to check a few things, such as adhering to sound limitations or asking for public liability insurance.

Questions for Your Suppliers, as well as your venue needing to know who your suppliers are, your suppliers may have questions about the venue, and you might still need to have a final catch-up with them. It is important they know what time they can access the venue. Occasionally, venues will allow florists early access to start floral arrangements. You will also want to know when the tables will be dressed with linens so the florist can add centrepieces.

You will also want to know who will be there to greet you when you arrive, will it be the event coordinator or a delegate? It’s always good to have a contact number to pass on to suppliers if they are arriving before you.

The band and photographer will want to know if there is space to store their equipment or bags, where they can rest during breaks, and what time their meals will be served. It’s important to ensure that performers’ meals are not served while they are performing or during a speech if a photographer is taking photos!

GUESTS

First off, your total guest number! How many adults, how many children, and how many babies who won’t be eating?

If you have guests staying on site, you may have a few things to check with the venue as you will likely get last-minute questions from your guests. Room allocation, are certain rooms allocated to specific guests, and have they been allocated appropriately? Check the earliest time your guests can check in, if there is any early check-in process, the latest check-out time, and options for a later checkout. If the check-in is later in the day and around your ceremony time, is there somewhere guests can freshen up and store luggage?

Talk through the breakfast options, are you having a big breakfast for just your guests in a private area, and if so, what are the timings? Also, discuss any dietary requirements they need to know about.

You may also want to find out details of recommended taxis. You can share this information with your guests in advance so they can pre-book taxis for the end of the night or to get to the venue.

TIMINGS

Those all important timings are key! Discuss the full schedule of the day, and don’t forget the smaller details, such as what time you plan on getting into your dress and what time each supplier will be arriving. Without this information, it’s difficult for your event manager to run the day. You will also want to discuss access times with your venue to pass on to your suppliers if they haven’t worked at the venue before.

One of our favorite things to do on the day with the couple is a first look at the wedding breakfast room. Generally, you won’t get to see your full vision until you are married. So, it’s good to put it into your timeline of the day and let your photographer know that you want to capture that experience! Ensure you discuss this with your coordinator so they can liaise with the photographer on the day and fit the time in before your guests enter the room.

CATERING

What dietary requirements do you have? Make sure you supply a list so your venue can tailor your menu for those guests! If they are having something different from what the other guests are having, make sure you check this, especially if you are having individual menus printed, as you will need this information for your stationery.

You’ll also want to take final information of your wedding menu and drinks that you would like, in case this has changed since your tasting or your last discussion. If you are having an external caterer, make sure this is provided to them.

WHERE?

As well as the obvious, there may be a few other things you need to finalise, where are you putting your cake, card box, seating chart? Where are you going to have your meeting with the registrar and at what time? Is there a PA system and where is it? Can you use this for any music you need throughout the day? Discuss who is playing the music for the day.

Many couples now decide to change their outfits later in the day, whether that be from a big dress to something more comfortable or just because they couldn’t decide on a suit, so they have another one for the first dance. It’s good to know where you can keep your second outfit safe and where you can change into it.

FINAL IMPORTANT DETAILS

Check with your venue when your final bill is due and the amount. You don’t want the invoice coming through while you’re on your honeymoon! Have you discussed a wet weather plan and what your options are? The last thing you want is a surprise on the day that you’re not happy with.

Final guest numbers, dietary requirements, and seating plans, no matter how much you plan, your guests are somewhat out of your control, and you may end up with dropouts or last-minute changes. It’s good to know the final date for any last-minute changes.

Hopefully, this information has given you some ideas on what you need to gather or questions to take with you for your final venue meeting. If you haven’t finished your stationery yet and are still struggling to decide on what you need and what to have, have a read of DAY OF WEDDING STATIONERY: WHAT DO I NEED?

The post What To Ask At A Wedding Venue Final Meeting appeared first on Wedding Planner and Event Manager, London and UK.

Not sure where to get married? WEDDING CEREMONY OPTIONS IN THE UK

What even is a notice of marriage?

The notice of marriage appointment is intended for you to confirm that you are legally getting married (not already married etc) and that you are willingly marrying. The information of your marriage, names, ages, jobs etc is then posted to your local registry offices register for any public to see, in case anyone may object and say that you aren’t actually legally getting married, that your information is incorrect, or that you are underage without parental consent. This is legal in England and Wales and you cannot legally marry without giving your notice of marriage.

How to book your notice of marriage?

You need to book your notice of marriage at the local registry office to your home, regardless of where you are getting married in England or Wales. Our ceremony was being held in Wales, but we did our notice of marriage in the local registry office to us – you don’t need to travel to the location that you are getting married in. Some couples may think this is the case, but no travel is required! If you are getting married in Scotland, you won’t need to give your notice of marriage. When you book your ceremony (which you will do before booking notice of marriage) they will send you a confirmation with information of how to book your ceremony. The best way to find your local registry office is via the link here. You can then go directly to your local council website and generally, they will have an automated online service where you can easily schedule in a time.

Do we need to go together?

When you book your notice of marriage, you can either book to do this together or separately, depending on both of your locations and your schedules. Most couples will tend to do this together. We opted to do ours together.

When do I need to give notice of marriage?

You will need to give your notice of marriage a minimum of 28 days prior to the wedding day. You can book appointments up to 12 months in advance. Some registry offices will only allow you to book a certain number of months before, ie. 4 months if they are a busy registry office and have minimal appointments. Generally, the appointments are only available during office hours, Monday – Friday. Some will offer Saturday sessions; it just depends on your area. I always advise to just get it booked and out of the way as soon as possible. It is something you can easily forget around the stresses closer to the wedding, and you won’t be able to get married without it!

What documentation do I need to take?

When you book your notice of marriage with your local registry office, they will send a confirmation of the exact documentation you will personally need. We took our passports, driving license, a bill with confirmation of address and I also needed to take a deed poll certificate as my name changed when I was younger, but because I no longer use my old name on my passport etc, I didn’t actually need it. Always best to take it just in case though if you have changed your name previously.

How long does giving your notice of marriage take?

The question I searched for but couldn’t find anything! When we booked, we booked a double appointment and it put in 45 minutes each – so 1.5 hours in total which I was surprised about! It actually only took a total of 25 minutes for both of us in total.

What happens at the appointment?

To begin with, you will go into a room with one registrar. They will ask the information of where you are getting married, when etc. You will need the exact address of your venue or registry office, so make sure you have that to hand (I didn’t and was then searching around in my emails to make sure I had the correct address as you can’t change it afterwards and have to rebook and pay for another notice of marriage!) You will then be split up, one of you will go back into the waiting area, and one will stay. They will ask you what is the name, date of birth and address of yourself and the person you are marrying. They will also ask if you want your parents or guardians’ names on your marriage certificate – if you do, they will then ask for their details, including occupation. They will then swap you over and do the same with your partner. You will then come back together at the end, where you will both sign to say that the information you have given is correct. They will explain that this is then added to the register for 28 days.

Did you know – until 2021 when the marriage act changed, only your father’s name would be shown on the marriage certificate! This changed recently so both parents names are able to be shown if you wish!

What about information for music and witnesses etc?

You don’t need to confirm any of this information at the appointment. This is purely to give your intentions to marry. The registry office holding your ceremony, or the registry office who is providing your registrar will contact you with a form to complete with this information.

What happens if I am late or have the wrong documentation?

If you know you are going to be running late, call the registry office and see what can be done. If you miss your appointment, or you don’t have the correct documentation, you will need to book and pay for another appointment.

What if I am getting married in a church?

If the person marrying you, is able to legally marry you within their church, instead of giving your notice of marriage, they will read the banns before church service for 4 weeks in case anybody objects. If the person marrying you does not have a license, then you will need to also hire a registrar from the local registry office and you will need to give notice of marriage. You can discuss this directly with your place of worship.

Can wedding witnesses be family?

You can have anybody as your witness! As long as they are witnessing you legally marrying, it can be anybody who signs to say that the marriage happened. There may be clauses from your registry office on what age your witness needs to be, although there is no law on the minimum age, just that they need to be of age to understand what is happening, but your registrar may have their own rules which you need to abide by on this matter.

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