This is a very common assumption, and it makes sense why couples would think so, but the difference between the two can completely shape how your wedding day actually feels. Calm or chaotic. Supported or stretched. Present or pulled in ten different directions.

So, you’re asking, what is the difference? Let’s untangle it all.

Joanna Nicole Photography

What’s the difference between a venue coordinator and a private wedding coordinator?

A venue coordinator works for the venue. Their priority is the building, the staff, and the service being delivered within that space. Part of their role includes managing catering (if it’s in-house), overseeing the bar, coordinating the room set up, and making sure the venue runs according to its timings and policies. They know the venue inside out, and they are brilliant at what they do.

A private wedding coordinator works for you.

Our role is to look at the entire wedding day as a whole. We step in during the final weeks before the wedding, take over supplier communication, create a detailed timeline, and make sure every moving part connects smoothly. We are thinking about the full experience, from the morning preparations right through to the first dance.

The simplest way to say it is this. A venue coordinator manages the venue. A private coordinator manages the wedding.

Venue: AMP Studios

What is the role of a venue coordinator?

A venue coordinator ensures everything included within your venue package is delivered as agreed. By managing staff, catering schedules, bar service, room turns, and health and safety, while acting as the main point of contact for anything venue-related, and keeping operations running behind the scenes.

Most venue packages don’t include styling personal decor items brought in by the couple, external supplier management, or logistics that sit outside of the venue’s responsibilities, and this is often where expectations can quietly misalign. A venue coordinator’s role really can vary, and it’s always really important as a couple to ensure that you have a conversation with your venue, so you know what is and isn’t included.

Agnes Black

What does a private wedding coordinator actually do?

A private wedding coordinator fills in those gaps. We are hands-on, practical, and calm. We sign for deliveries, so you don’t have to worry about flowers or decor items arriving while you are getting ready. We check everything against your plan and make sure it is placed exactly where it should be.

Alongside setting out place cards, light candles, style personal decor, lay out children’s activities, and make sure everyone knows who needs to be where and when. If it matters to you, it matters to us. We cue and play ceremony music so there is no last-minute panic. We gather the wedding party at the right time. We keep an eye on timings so nothing feels rushed or forgotten. And yes, we will straighten chairs, fix uneven tables, quietly adjust a room so it feels just right, and even sometimes steam linens! These little things make a big difference to how polished and effortless everything feels.

Our job is to notice what needs doing before it becomes obvious and take care of it without pulling you away from the moment. We handle last-minute challenges calmly and quietly, so you never feel them.

Do I need a coordinator if I am planning a wedding at home?

This is where a private wedding coordinator becomes invaluable. If you are getting married on your own land, at a family home, in a marquee, or at a venue without an in-house coordinator, there is no one naturally overseeing the logistics. You don’t have a built-in team managing supplier arrivals, timings, power access, room transitions, or guest flow.

The same goes for if your ceremony is at a different location from your reception. Who is there early to meet the celebrant? Who is cueing the music? Who is coordinating guests, transport, and the move between venues? Who ensures drinks are ready the moment guests arrive?

Without a private coordinator, that responsibility often lands on a family member or a member of the wedding party, the people who should be present with you, not managing the logistics.

Venue: RSA House

A real wedding moment

Recently, I (Chloe) was a bridesmaid for one of my best friends. It was a stunning venue, and the couple assumed certain details would naturally be handled because there was a venue wedding coordinator in place. The day didn’t unfold the way the bride had planned.

The venue did not want to set out the seating place cards, or the candles and decor the bride had carefully chosen for the ceremony. They were also refusing to play the ceremony music, and expected someone from the bridal party to do it, which was only mentioned as we were getting ready to walk down the aisle.

No one put out the children’s games and activities, snacks for the drinks reception stayed in storage, the team hadn’t prepared the drinks in time for the end of the ceremony for the drinks reception, the cake knife went missing, and arrived late, which pushed back the cake cutting and then the first dance.

None of it was intentional. It simply was not considered a priority, or what was considered to be part of their role.

At the same time, the venue wedding coordinator was also managing the wider venue operations. Even though the only guests present were wedding guests, their attention and priorities were divided. Communication in the lead-up had also been patchy, the bride had sent the details, but the venue later said they hadn’t received them.

As a bridesmaid, I stepped in where I could, but I was there to support my friend, not to manage the timeline. That is the quiet difference having a private coordinator makes.

Venue: Froyle Park

Do coordinators handle guest issues?

Yes, but in different ways. A venue coordinator will usually deal with questions that relate directly to the venue, such as room service, room reservations, and maybe support with sourcing a taxi.

That’s where your private wedding coordinator becomes the go-to person for everything else. Timing questions, supplier arrivals, lost place cards, family queries. Guests know exactly who to speak to, and it is never you!

Jamie Dunn Photography

What is the difference between a wedding planner and a coordinator?

A wedding planner supports you from the very beginning. Helping with budgets, sourcing suppliers, making design decisions, and guiding you through the full planning journey.

A wedding coordinator will step in closer to the wedding, usually in the final weeks, and take over the execution on the day. We do not design or plan your wedding from scratch. We carry out your plans smoothly and exactly as you imagined.

Venue: Hampton Court House

Should I hire a wedding coordinator?

If you want to feel present, relaxed, and genuinely looked after on your wedding day, then it is absolutely worth it. You won’t be answering supplier calls while having your hair done; we are. Bridesmaids are not searching for missing items; we are. Instead, someone experienced is holding the timeline and guiding the day.

It allows everyone else to simply enjoy it with you!

Fineshades Studios

How much is a wedding coordinator?

Our pricing generally sits between £1,750 and £2,250 for on the day coordination. For many couples, it becomes an investment in their own peace of mind. It is about protecting your time, your energy, and your emotions that you have poured into planning your wedding.

Both venue coordinators and private wedding coordinators have important roles. The difference is who they are there for, a venue coordinator protects the venue. A private wedding coordinator protects your experience. And when both work together, your wedding day feels calm, supported, and beautifully held from beginning to end.

Venue: Kew Gardens

If you are planning your wedding and haven’t yet booked a coordinator, this is your sign to think about it. Your day deserves to feel calm, beautifully looked after, and quietly luxurious in all the ways that matter. From perfectly timed music cues to candlelight glowing just as the sun sets, from crisp linens to drinks ready exactly when guests step outside, those small details create the atmosphere everyone remembers. If you would love someone in your corner making sure everything flows effortlessly while you soak up every second, we would absolutely love to hear from you. Get in touch, and let’s make sure your wedding feels as seamless and special as it should.

Read more on why having a wedding co-ordinator is one of the best decisions you can make for your wedding on our blog “Why Hiring A Wedding Co-Ordinator Is The Best Investment”.

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Kew Gardens 

Kew Gardens offers stunning glasshouse settings for weddings, from the Temperate House to the Nash Conservatory that can accommodate up to 200 guests. Kew delivers year-round botanical beauty – ideal for couples after a unique visitor attraction wedding in the UK plus your mode of transport can include a golf buggy to whip you around the grounds for photos – how cool! Notably, Fearne Cotton and Jesse Wood held their wedding reception at the Orangery. 

Warwick Castle

Warwick Castle is a fairytale setting offering licensed rooms for ceremonies from 20 to around 180 guests. Options range from medieval-style chambers to outdoor marquees on castle lawns. Packages often include access to towers for photography and evening entertainment. With nearly 1,000 years of ultimate history, it’s one of the UK’s most iconic visitor-attraction wedding venues. 

Bodleian Libraries 

This venue is a firm favourite of ours, offering incredible wedding settings like Convocation House and the Divinity School – both licensed for civil ceremonies! As one of Europe’s oldest libraries, and part of the University of Oxford, the Bodleian is incredibly prestigious, and equally just such a beautiful space for a wedding, holding up to 200 guests. Your reception will then be held in the stunning Divinity school, which has such a wow factor, after a drink’s reception fit for any king or queen in the Quadrangle. The venue is even featured in the Harry Potter! What’s more to love?! It is a hugely atmospheric and one of kind wedding venue! And don’t forget those iconic wedding photos outside the Wren Door and under the Bridge Of Sighs!

Ashmolean Museum 

Britain’s first public museum, the Ashmolean offers licensed galleries, a grand staircase and rooftop or atrium spaces for weddings – not to mention the stunning exterior of this venue! Ceremony capacities vary from 70 to 150 depending on the gallery. Surrounded by pieces of priceless art and collections dating all the way back to the 1600s, it’s perfect for a culturally rich, visually striking visitor-attraction wedding. 

Natural History Museum 

Arguably one of the most famous museums in the world the Natural History Museum offers 12 licensed spaces for weddings, with ceremony/dinner capacities ranging from 100 to over 200 guests. Home to Hintze Hall where you can get married underneath the iconic blue whale! What a wow factor, hey?! Along with gallery receptions with dramatic architecture and exhibits. Built in 1881, it’s a landmark visitor attraction wedding venue for couples wanting grandeur and unforgettable photo opportunities.

 
Kensington Palace

Kensington Palace provides elegant, licensed venues like the Orangery, State Apartments and Pavilion spaces for weddings of up to 100 guests (more for receptions). Managed by Historic Royal Palaces, it combines royal history, stunning gardens and period interiors. Celebrity events are common – Nicky Hilton’s wedding to James Rothschild was held here. With in-house catering and exclusive hire options, it’s a regal choice for a central London visitor attraction wedding.

Eden Project 

The Eden Project offers weddings in their famous biomes. Licensed for ceremonies and receptions, capacities range from 160 to 500 guests depending on space. Couples can marry in the Rainforest or Mediterranean Biome with stunning dramatic, tropical visuals. It’s one of Cornwall’s top visitor attraction wedding venues — perfect for nature lovers or couples after something unconventional. This was a bucket list wedding venue for us to work at and we can’t wait for the next wedding we plan here!

Hampton Court Palace

Hampton Court Palace offers historic wedding settings like the Great Hall, Garden Room and Little Banqueting House. Licensed for civil ceremonies, the palace can host up to 200 guests for ceremonies and 220 for receptions. The Great Hall, which is Henry VIII’s former feasting chamber (!), provides dramatic photo backdrops. In September 2014, Opera singer Katherine Jenkins and American film director Andrew tied the knot at Hampton Court Palace. With Tudor and Baroque architecture, it’s one of the great visitor attraction wedding venues in the UK.

V&A (Victoria & Albert Museum)

The V&A offers large licensed spaces such as the Raphael Court (ceremonies up to 400), the Dome and John Madejski Garden. Receptions can host hundreds, with stylish, art-filled settings. With the focus on design, the V&A is a high-impact visitor-attraction wedding venue for couples who value creativity, heritage and dramatic architecture. You don’t need to do much to this venue to make it look incredible for your day!

Tower Bridge 

Tower Bridge, arguably one of the most well known attractions in London, offers licensed ceremony spaces in the North Tower Lounge (35–60 guests) and dramatic receptions on the High-Level Walkways (up to 120+ guests). With panoramic, iconic views of the Thames and exclusive evening access, it one of the most picturesque spots in London! For a visitor attraction wedding UK experience with unmistakable London flair, Tower Bridge is a perfect setting for a London wedding!

 
Cliveden House 

Cliveden is a luxurious 5 star luxury National Trust estate. Ceremonies and dinners can accommodate around 120 guests, with evening celebrations for up to 180. Known for its glamorous history (e.g. Profumo affair!!), Cliveden blends stately home charm with sweeping parkland. From the spa facilities to the majestic woods, it is known as one of the grandest visitor-attraction wedding venues in the UK.

Blickling Hall 

Blickling Hall in Norfolk offers Jacobean grandeur with multiple indoor and outdoor wedding options. Ceremony capacities range from 60 upwards depending on room choice or marquee use. Surrounded by formal gardens and historic architecture, it’s a romantic National Trust visitor-attraction wedding venue. This venue is ideal for couples who want a beautiful, heritage-rich setting while contributing to the property’s upkeep.

Highclere Castle 

If you’ve ever dreamed of a wedding with a touch of royal charm, Highclere Castle, best known as the iconic setting of Downton Abbey, offers an unforgettable backdrop. You can say “I do” in the stunning Saloon or one of the elegant state rooms, with space for everything from intimate gatherings to grand celebrations. Whether you’re a fan of the series or just love the idea of spending the day like a member of the Crawley family, Highclere brings timeless elegance and a bit of star quality to your special day.

Ardross Castle 

Ardross Castle in the Scottish Highlands, now famous as The Traitors filming location, is available for exclusive-use weddings. With dramatic interiors, estate grounds and marquee options, it’s surged in popularity. The Great Hall within the castle holds up to 130 guests for a wedding breakfast. The castle comes as is, and is hired on a dry hire basis, so you can bring your own caterer and all of your own suppliers – massive pro! You even get accommodation for up to 41 of your guests to pretend they are traitors! TV fame has made this a trending visitor-attraction wedding venue, ideal for fans of the show or those seeking a hidden gem in the Highlands. Availability is limited due to high demand, we are seeing couples book at least 2-3 years ahead for weddings at this venue!

Gretna Green 

Gretna Green remains the UK’s most famous elopement destination, offering iconic “anvil weddings” at the Famous Blacksmiths’ Shop and venues like Gretna Hall. From small, intimate ceremonies to larger celebrations, their wedding packages let you create a day that’s completely unique to your love story. You’ll also find delicious, fully bespoke wedding breakfasts to make the occasion even more special for up to 150 guests in the Famous Blacksmiths shop. The runaway wedding history and unique ceremony style make it popular with couples after a romantic and memorable visitor attraction wedding in Scotland – with a twist of tradition.

There are so many venues across the UK that your guests will think, wow, didn’t even know I could get marred there! Perhaps it’s a favourite spot that you visited back on a first date, or maybe even the location of your proposal! Looking for help planning your wedding at a UK visitor attraction? You can get in touch here.

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Hedsor House – Buckinghamshire
Nestled just an hour west of Central London and only 25 minutes from Heathrow, Hedsor House is a stunning country estate wedding venue that epitomises British elegance. You’ll fall in love with the beautiful balcony area and the truly remarkable getting ready space/honeymoon suite – one of the best I’ve ever seen! With exclusive hire available for weddings, you can truly make the venue your own. Hedsor House also offers flexibility when it comes to your chosen package, whether you opt for one that incorporates many elements of the day, or go completely dry hire, ensuring that your celebration fits perfectly into your vision. Whether you prefer to work with their preferred caterers or bring in someone special, the venue gives you ample creative freedom to curate every detail of your day.

Ashmolean Museum – Oxford
Imagine saying “I do” surrounded by art, history, and a vibrant sense of culture. The Ashmolean Museum, situated in the heart of Oxford and part of the prestigious university, offers a unique setting for couples looking for something truly memorable. With options including the charming Rooftop Restaurant and the expansive Galleries, this venue caters to both intimate and larger celebrations. The Galleries, in particular, provide a versatile space that can easily be transformed into your dream wedding environment. Plus, you’ll be spoilt for choice when it comes to accommodation in central Oxford, giving your guests the opportunity to experience this historic city in all its glory.

Ashridge House – Hertfordshire
If you’re a fan of that magical, almost storybook vibe, Ashridge House might just be the venue for you. With an atmosphere that might remind you of a scene from Harry Potter, this venue boasts an incredible staircase for a breath-taking ceremony. Recently, the estate has also unveiled a charming barn wedding venue – a delightful alternative that can accommodate smaller gatherings. The estate offers a full package that covers everything from in-house catering to a daytime drinks package, ensuring a seamless and enchanting experience for you and your guests. And with an impressive number of on-site bedrooms, you’re all set to host a celebration that truly feels like a fairytale.

St Pancreas Renaissance Hotel – Central London
For those dreaming of a sophisticated urban celebration steeped in history, look no further than St Pancreas Renaissance Hotel. Located in the heart of London at the iconic St Pancreas Train Station, this prestigious hotel is renowned for its stunning Gothic architecture and timeless charm. The building’s dramatic staircase – famously featured in a Spice Girls’ Wannabe video – adds an extra dash of glamour to your wedding day. The venue offers an array of beautiful event spaces, such as the Ladies Smoking Room and The Gallery (though if these don’t quite capture your style, there are other equally captivating rooms on offer). With its central location, your guests will have a myriad of accommodation options to choose from, making it a truly convenient choice for a city wedding.

Berwick House – Shrewsbury
If you’re looking for a taste of classic British country living, Berwick House in Shrewsbury might just capture your heart. This beautiful country house has that quintessential British appeal – complete with an impressive staircase adorned with a chandelier, exuding old-world charm. Perfect for those who appreciate a venue with character and history, Berwick House offers exclusive hire for your wedding day. One of the standout features is the option for extended celebrations, with a package that includes multiple nights of accommodation. It’s an especially wonderful choice if your family and friends are travelling from afar, as there are plenty of transportation options to ensure everyone arrives relaxed and ready to celebrate. The venue truly allows you to make this your home for the weekend, and are flexible on the suppliers and caterers you choose, to make the day all about you! For our American readers, you may be interested to know that Berwick House was around before the US, and dates back to 1731!

10-11 CHT – Central London
For a wedding with a distinctly urban and historic vibe, 10-11 CHT is a hidden gem in the bustling heart of London, near Charing Cross and Pall Mall. This venue’s stunning historic building features various delightful event spaces across buildings 10 and 11, and you have the choice to hire one, or both! The option to hire both spaces exclusively means you can create a seamless flow throughout your day, whether you’re looking for a cosy ceremony or an elegant cocktail reception. While this venue doesn’t offer on-site accommodation, its prime central location means your guests will have no trouble finding a variety of charming hotels and guesthouses nearby.

Kelmarsh Hall – Northamptonshire
Kelmarsh Hall is one of those British wedding venues that immediately transports you to a bygone era. This exclusive country house in Northamptonshire is steeped in history and offers a uniquely intimate atmosphere for your wedding day. Kelmarsh Hall is flexible in the suppliers you use, so as well as having a house exclusive to you, their flexibility enables you to bring your personality to your day. One of my favourite features is the beautifully appointed getting ready area – a perfect, serene space to prepare for the day’s festivities. Although there isn’t on-site accommodation, the surrounding area is dotted with lovely B&Bs, hotels, and even a local lodge, ensuring your guests have comfortable places to stay. Portfolio Events is there inhouse, award winning caterer, who will really wow your guests with their menu options on the day.

Knowsley Estate – Merseyside
For a blend of grandeur and classic British style, Knowsley Estate is an excellent wedding venue option. Located just outside Liverpool, this private hotel is the epitome of period charm. With a beautiful, stately staircase and an exclusive atmosphere, Knowsley Estate offers a setting that is both elegant and intimate. This venue is particularly suited to couples who wish to combine the allure of a traditional British hotel with the personal touches of a bespoke wedding celebration. Its centralised setting means that guests can easily be transported from nearby airports or major cities, making it a convenient choice for both local and international invitees. Additionally, the venue’s package includes a thoughtful honeymoon suite option, adding an extra touch of luxury to your wedding night.

Bodleian Libraries – Oxford
For couples with a taste for the extraordinary, the Bodleian Libraries in Oxford is a venue that stands apart. This is one of those wedding venues that screams quintessentially British, steeped in history. As part of Oxford University, this iconic building, renowned for its stunning architecture and historic significance, provides a unique setting that is as inspiring as it is visually breathtaking. With Oxford Fine Dining available for catering, you can be assured of a culinary experience that complements the venue’s academic charm. It’s a perfect choice if you’re looking to add a touch of sophistication and of the unexpected to your wedding day. You just have to look at the divinity school, location for the wedding breakfast to be utterly in awe!

Each of these venues has its own distinct personality, yet they all share the timeless elegance and character that define a classic British wedding. Whether you’re drawn to the serene countryside or the bustling energy of central London, there’s a venue on this list that’s just waiting to help you create memories that will last a lifetime.

As you explore your options, remember that the perfect venue is more than just a pretty backdrop – it’s a space where your love story can unfold in the most magical way. I’d love to chat with you about any of these venues or help you narrow down your choices. Feel free to reach out with any questions, or if you’d like a more in-depth look at any of the details (or even a personal tour arranged by me!), I’m here to help every step of the way.

Looking to find a perfect slice of British charm where your happily ever after can begin? Get in touch here and we can bring the perfect venue to you!

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Not sure where to start with your wedding planning? Read How To Start Wedding Planning, The Ultimate Guide

A Ceremony Steeped in Family Tradition

The day began at Cottisford Church, a place with deep family ties for the bride. Nestled in her parents’ village, this charming church had witnessed generations of family weddings, including those of her parents and grandparents. It was the perfect setting for the couple to start their married life together.

The intimate ceremony featured traditional elements, three heartfelt readings, and beautiful music from an organist. The bride’s arrival was a highlight in itself—she travelled in a pale blue ribbon-adorned Rolls Royce, accompanied by her dad. After exchanging vows, the newlyweds stepped outside to a shower of confetti and paused under the picturesque gate archway for a traditional family photograph!

Drinks Reception in the North Hall

Following the ceremony, guests made their way to the stunning Stowe School for the drink’s reception in the North Hall. With its grand architecture and elegant decor, the hall perfectly matched the couples Bridgerton wedding theme. Guests were welcomed with glasses of prosecco and an assortment of Portfolio Events’ house canapés, while a string quartet played modern tunes, (including the bride’s favourite – Taylor Swift!) creating an air of sophistication, and very in keeping with the theme.

Adding to the charm was Lauren Marie Studio, a live painter who captured pictures of the guests attending, and painted them onto a postcard. This thoughtful touch not only entertained guests but also provided each guest with a stunning keepsake. This worked instead of a favour on the table.

A Grand Reception in the Marble Hall

As guests moved into the Marble Hall for the wedding breakfast, they were greeted by a scene of grand Bridgerton elegance which really wowed everyone who entered! The room was decorated in a powder blue and white colour palette, reflecting the couple’s theme. Sky-blue tablecloths, paired beautifully with patterned charger plates and goblets, while Bloomfields Flowers elevated the space with towering floral centrepieces and delicate bud vases, incorporating a splash of peach tones within the blue hydrangeas.

The tables were meticulously set, featuring personalised menus, and a blue macaron favour at each place setting. The attention to detail created an inviting and luxurious atmosphere.

Culinary Delights Fit for Royalty

When it came to the food, the couple ensured their guests enjoyed a culinary experience as grand as their Bridgerton-inspired wedding celebration. Portfolio Events delivered a carefully curated choice menu, starting with an array of elegant starters: chicken liver parfait, roasted goat cheese and cherry tomato, or smoked salmon mousse.

For the main course, guests had the option of tender feather blade beef accompanied by horseradish mash, chicken supreme with creamy dauphinoise potato, or a beautifully prepared roasted butternut squash risotto. The meal concluded with indulgent desserts: a classic sticky toffee pudding (my favourite!) or a rich chocolate brownie. Which would you choose?!

The cake table was another showstopper. At the centre was a simple fondant cake adorned with intricate sugar flowers, with the top tier cleverly crafted as a false layer. Surrounding the main cake was an array of mini cakes and desserts, styled to complement the couple’s theme, with some floral arrangements from the church, repurposed to create a stunning, impactful display.

Evening Elegance in the Temple Room

As the sun set, the festivities continued in the Temple Room, where the evening reception brought a lively yet intimate vibe. The White Rooms Band took to the stage for two high-energy sets, while a DJ kept the dance floor buzzing between performances. The couple chose Elvis Presley’s Can’t Help Falling in Love for their first dance, sharing this magical moment before inviting guests to join them on the floor for their second dance to Burning Love. Choosing a second dance is a great way of making sure the dancefloor is busy from the very beginning, as you know what your guests are going to want to hear!

For evening snacks, guests were treated to bacon baps, ensuring everyone had the energy to keep dancing well into the night. Guests were invited to buy the couple’s signature drinks: whisky and coke for the groom and gin and tonic for the bride. These small, personal touches added an extra layer of personalisation to the celebration.

Unique Touches and Memorable Moments

From start to finish, this Bridgerton inspired wedding was filled with thoughtful details that made the day truly special. Some of the most memorable moments for me included:

• Traditional Family Photo: Displaying wedding photos from family members at the church gates created a touching homage to their legacy of love.
• Transport: The golf buggy ride around Stowe’s grounds was a fun and unique way to capture some magical couple’s photos in the most amazing spots.
• Live Painter: Lauren Marie Studio’s artwork not only entertained guests but also gave them a reminder of the day to take away with them.
• Flowers: The flowers were incredible and really set the tone for the day! They were then given as gifts to guests at the end of the night to enjoy, so they weren’t wasted.

The Dream Team Behind the Magic

Bringing this couple’s vision to life was made possible by an exceptional team of suppliers:

• Wedding Planner: Hannah Rose Weddings & Events
• Venue: Stowe School, Buckinghamshire
• Photographer: Kris Humphreys Photography
• Videographer: Lightyear Weddings
• Catering: Portfolio Events
• Cake: Erzulié Cakes
• Florist: Bloomfields Flowers
• Hair: Kirsty Samwell Hair
• Makeup: Clinic & Co
• Entertainment: Icon Strings, Lauren Marie Studio, and The White Rooms Band
• Furnishings: Rosetone Event Furniture
• Tableware: Wren Ark
• Transport: Allerston Taylor & Regency Carriages
• Macarons: Maison De Macaron

M&P’s wedding day was a perfect blend of tradition, elegance, and personal touches. From the heartfelt ceremony to the vibrant evening celebrations, every moment reflected their love and personality. It was an honour to be part of their journey and to help them create a day they will treasure forever.

Planning a wedding that feels both timeless and deeply personal is always my goal, and M&P’s special day will remain one of my most cherished memories.

Are you dreaming of a wedding day as beautifully unique as this one? Whether you’re inspired by a specific theme or have a vision you’d like to bring to life, I’d love to help you plan your perfect celebration. Let’s create a day that’s truly unforgettable. Get in touch here today to start your journey!

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Some weddings are just pure joy to plan, and A&Hs big wedding day at Kensington Palace was exactly that. These two are the dream couple—kind, fun, totally in love, and ready to throw an incredible party with the finest wines and Mezcal for all their guests! Their London wedding was all about blending cultures, celebrating love, and making memories with their closest friends and family.

A love story that started at work

A&H met at work, and yep, they’re still working together today! If that’s not the ultimate team, I don’t know what is. The groom brings a blend of French and Mexican charm, while the bride is your quintessential, beautiful, British bride with a love for timeless elegance. Together, they’re just… wow. They’re also big travellers, so you can imagine how much thought they put into creating a day that was uniquely theirs.

london calling: the venues

This wedding was the perfect mix of iconic London elegance and vibrant Mexican flair. The ceremony was held at The Oratory on Brompton Road—a stunning neo-baroque church that’s as grand as it sounds. It was the perfect spot for a classic and heartfelt ceremony.

After the “I dos,” everyone hopped over to The Orangery at Kensington Palace for the remainder of the wedding day. If you haven’t been, picture soaring ceilings, beautiful gardens, and that quintessential London charm. Nothing says London more than a wedding at Kensington Palace! The Orangery gave us all the grandeur we needed, while also being the perfect canvas with its white was floors and walls for some colourful, personal touches.

Mixing Cultures, Making Magic

Let’s talk about what made this wedding so unique. Antoine and Holly wanted to celebrate their heritage in a way that felt fun and natural, so we blended British elegance with Mexican flair—and wow, did it work.

The colour palette was pastel pinks, peaches, and whites—soft, clean, and perfect for The Orangery. But then we threw in those Mexican vibes through the details: bright accents, tables named after Aztec gods (how cool is that?), and Talavera-inspired stationery that tied everything together.

The best part? A mariachi band! Yep, a full-on mariachi band to lead the guests from the church to the iconic red double-decker buses. They played their hearts out while guests sipped champagne and tried tequila and mezcal—because why not start the party on the bus?

Food, drinks and all the fun stuff

Antoine and Holly are big foodies, so the menu was a huge deal. We worked with Jimmy Garcia Catering to create a feast that brought together the best of both worlds—think French wines, Mexican tequila, mezcal, and a menu full of flavours such as tostadas for starters, and a beautiful French Croquembouche, which was cut before the meal and served for dessert. The menu, of course, got everyone talking!

Another standout detail was the drink menu signage. It wasn’t just “Here’s your wine and tequila”; it was “Here’s why we’ve chosen these drinks and what makes them special.” Guests loved it, and it added such a personal touch to the day.

And can we talk about the after-party? It was at a local club and featured a piñata—because what’s a party without a little smash-and-grab fun? It was playful, festive, and the perfect way to keep the energy going until 3am!

fashion that wowed

Holly looked absolutely stunning in her Caroline Castigliano gown. It was elegant, timeless, and just so her. The talented team at Team Glam Bridal worked their magic on her hair and makeup, and she was positively glowing all day.

Antoine, not to be outdone, looked dapper in a tailored suit that brought a touch of French sophistication to the mix.

Holly opted to not have a bridal party, just her sister as Maid of Honour, which kept it simple and very much calm during the morning of the wedding!

The challenges (because it’s London)

Of course, it wouldn’t be a London wedding without a few hiccups. On the morning of the wedding, protests and road closures threatened to make the bride’s journey to the church a bit of an adventure. But hey, I love a challenge, and we got Holly there on time (and stress-free, might I add).

It’s moments like this where you realise how important it is to have people in your corner who can think on their feet. Wedding planning isn’t just about pretty flowers and timelines—it’s about making sure the day runs smoothly, no matter what London throws at you!

a day to remember

The whole day was filled with so much love, laughter, and energy. The mariachi band, the heartfelt speeches, the incredible food and drink—it all came together to create a celebration that felt so personal to Antoine and Holly.

One of my favourite moments? Watching the guests light up as the mariachi band played on the buses. It was such a fun, unexpected touch, and it perfectly captured the joyful spirit of the day. So many people were stopping in the street to watch, which is a rarity in London!

Why I loved this wedding

As a planner, you always hope to create a day that feels just right for the couple, and this wedding was exactly that. Antoine and Holly trusted me to bring their vision to life for their wedding at Kensington Palace, and it was such an honour to be part of their journey. From the vibrant decor to the delicious drinks and that unforgettable mariachi band, this wedding was pure magic from start to finish.

Antoine and Holly, thank you for letting me be part of your day. Your love and energy were infectious, and I know your guests left with memories they’ll cherish forever.

If you’re planning a wedding and want a day that feels completely you, let’s chat. Whether it’s a fusion of cultures, a celebration of traditions, or just one big, unforgettable party, I’m here to make it happen. Find out more here!

Suppliers:

Planner: @hannahroseweddings

Venue: @historicroyalpalacesevents

Church: @the.london.oratory

Photographer: @agnes.black

Videographer: @fineshade_studios

Caterer: @jimmygarciacatering

Florist: @flowerandpress

Terrace Cover: @keystructures

Dress: @carolinecastigliano

Hair and Makeup: @teamglambridal

Buses: @routemasterbuslondon

Entertainment: @sternbergclarke

Stationery: @loupaper_

Production: @historicroyalpalacesevents

After Party: @bclublondon

The post A Kensington Palace Wedding appeared first on Wedding Planner and Event Manager, London and UK.

The shard – landmark with views

For the couple that loves luxury and incredible views, The Shard offers a sophisticated setting high above the city. Enjoy a three-course meal featuring signature dishes from the renowned TÎNG Restaurant, with a glass of champagne to toast the occasion. After dinner, gaze over London from the iconic skyscraper and pop the question with the city’s lights twinkling below. This iconic location offers various slots for private hire for your London proposal, and even has their very own proposal packages including decor.

London Yacht Hire

Set sail on the Thames for an intimate and exclusive proposal on a private yacht. This unique experience allows you to pause right before Tower Bridge, creating a stunning backdrop for your big moment. With up to three hours onboard, you’ll have plenty of time to soak in the views, enjoy each other’s company, and take your own drinks along for the ride. I don’t think you can you find a more iconic proposal location in London, than on the Thames with the sites of London in full view!

Wallace Collection – gallery

Art lovers will be captivated by the beautiful Wallace Collection. With exclusive access to a gallery of your choice, this venue is perfect for proposing in a timeless, elegant setting. Raise a glass of sparkling wine in celebration while surrounded by masterpieces. You can choose from one-hour or two-hour slots, giving you flexibility to create the perfect moment. This proposal is perfect if you are proposing to a lover of history and art!

diplomat cruises – boat trip

For an adventurous and romantic proposal, take a private cruise on the Thames with Diplomat Cruises. This package includes a two-hour trip, with the option to add a “Will You Marry Me?” banner on Lambeth Bridge for that extra special touch. The boat, complete with a captain, is yours for the occasion—ideal for those who want an unforgettable experience and to really make the most of your London style proposal.

Lansdowne club

If wine tasting and intimate settings are more your style, consider proposing at the Lansdowne Club. Their private wine cellar offers the perfect blend of sophistication and privacy. You’ll enjoy a wine-tasting experience followed by a proposal with the engagement ring showcased under a glass dome instead of a final glass of tasting wine! This will definitely make a surprise out of your proposal! To top it off, celebrate with champagne, flowers, and delicious canapés.

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horizon 22

As one of London’s newest venues, Horizon 22 offers modern romance with unbeatable skyline views. Plan an evening proposal with exclusive access at a slot between 6:30 PM to 9:30 PM. The venue is equipped with mood lighting, a video montage screen, and your favourite playlist. This rooftop setting ensures your moment is not only magical but also memorable with incredible photo opportunities.
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Foundling Museum

The Foundling Museum offers a serene and meaningful setting for your proposal. You can have private access at an agreed time, and bring along your own champagne to toast the moment. This venue provides a personal touch and gives you the chance to celebrate your engagement while contributing to a cultural institution. Absolutely perfect if you are proposing to a lover of museums and also want to get away from a busy attraction.
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Garden Museum

The Garden Museum offers an ideal blend of history and nature, perfect for couples who love the outdoors. The museum is located in a former church, and you’ll have the opportunity to propose after climbing its tower with sweeping views of London. Afterwards, capture some beautiful photographs in the venue’s scenic garden or by the river embankment.

the queen’s house, greenwich

For those seeking a regal touch, The Queen’s House in Greenwich is a stunning location steeped in history and grandeur, perfect for a classic London proposal. You’ll have access to private spaces within this historic location, including the elegant Loggia on the first floor. Whether you propose indoors or in the gardens, the spectacular setting is sure to impress. The package includes candles, petals, and drinks, making it a perfect fit for art and history lovers.

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Royal observatory, greenwich

The Royal Observatory offers one of the most romantic and scenic locations in London. Propose beneath the stars in the Octagon Room, or on the Stone Terrace overlooking the Prime Meridian. With unparalleled views of the city and a glass of bubbly to toast the occasion, this is an excellent choice for stargazers and history lovers alike. The package also includes exclusive use of the event space for an hour, creating the perfect cover story for a surprise proposal.

Whether you’re looking for a high-rise adventure or an art-filled escape, London offers the perfect mix of proposal locations to suit every couple’s taste. With this variety of venues, from glamorous landmarks to intimate museums, you’re sure to find the ideal spot to make your proposal a truly unforgettable event. And of course, once you are then engaged, make sure to get in touch here to kick start your wedding planning!

Photographer link here

The post The Ultimate Guide To A Romantic Proposal Location In London appeared first on Wedding Planner and Event Manager, London and UK.

Below is a detailed guide to some of the most stunning wedding venues in Oxfordshire, each offering something special to make your wedding day truly unforgettable.

Looking for a venue in Cambridgeshire? Have a read of: 5 OUTDOOR WEDDING VENUES IN CAMBRIDGESHIRE

The Bodleian Libraries

• Style: University Landmark
• Capacity: Up to 120 guests seated
• Key Features:
  The Bodleian Libraries, located at the heart of Oxford University, is one of the most iconic and historic venues in the world, and without a doubt, one of our favourites in the UK! (Big statement, we know!) This stunning venue offers an atmosphere steeped in academia, history, and architectural grandeur, perfect for couples who want a truly unique wedding experience. The libraries’ medieval Divinity School, with its intricately vaulted ceilings, provides a breath-taking setting for wedding ceremonies.

Whether you’re planning an intimate gathering or a grand celebration, the Bodleian Libraries can accommodate up to 120 guests in the Divinity School for a sit-down wedding breakfast. Its combination of historic charm and academic prestige makes it a one-of-a-kind venue for those seeking an elegant and intellectual wedding atmosphere. The libraries’ iconic architecture, combined with the backdrop of Oxford’s cobbled streets and historic colleges, makes for stunning wedding photography. We are very fortune to be one of the venues recommended weddings planners!

Did you know….some of the scenes from Hogwarts restricted section was filmed in the library!

Find out more here

Kirtlington Park

• Style: 18th Century Stately Home
• Capacity: Up to 145 guests seated
• Key Features:
  For those looking to host a wedding in a setting steeped in history and elegance, Kirtlington Park is an ideal choice. This grand 18th-century stately home is set in acres of beautiful Oxfordshire parkland. The highlight of the venue is the breathtaking Great Hall, which can seat up to 145 guests for a formal dinner, making it the perfect location for a sophisticated reception.

The Drawing Room and the famous Monkey Room are ideal for guests to relax in between dancing and celebrating. The Monkey Room, with its ornate painted ceiling, is especially renowned for its beauty. The combination of these opulent rooms, along with the historic ambiance, makes Kirtlington Park a magical location for a wedding that feels both luxurious and timeless.

There are even 13 bedrooms onsite, including a beautiful bridal suite, perfect for any family and friends who you would like to stay at the venue, and make a weekend of it!

Find out more here

The Chesterton Hotel

• Style: Boutique Hotel
• Capacity: 250 seated guests
• Key Features:
  The Chesterton Hotel offers the best of both worlds, with stylish, modern interiors and beautiful outdoor spaces. Located in Bicester, this boutique hotel is perfect for those who want a venue that is chic yet versatile. The gardens are available for outdoor ceremonies, and the glass goom is the perfect for the remainder of your celebrations. All catering is provided in house, and there are various packages available to choose from. 

The accommodation options are also a huge plus, with elegant suites overlooking the landscaped gardens providing a tranquil place for the bridal party to relax before and after the big day. This venue is especially well-suited for couples who want a wedding that is both stylish and convenient, offering the perfect combination of indoor and outdoor spaces, as well as accommodations available onsite for your guests. You can even hire the full venue on an exclusive use basis, along with all the bedrooms, so it’s just you and your guests at the venue!

Find out more here

The Vines Black Bourton

• Location: Bampton, Oxfordshire
• Key Features:
  Nestled in the scenic countryside of Bampton, The Vines Black Bourton is an idyllic location for a romantic, Oxfordshire wedding. This venue offers the option of both indoor and outdoor spaces, allowing couples to tailor their day according to their preferences and the season. This also gives you flexibility on capacity numbers, as there is the option of having a marquee in the meadow behind the hotel.

The Vines is located next to the picturesque St. Mary’s Church of Black Bourton, which can accommodate up to 150 guests for a traditional church ceremony. There are also 23 bedrooms onsite, perfect for your wedding guests. The surrounding Cotswold countryside and the peaceful outdoor space make it an ideal venue for your Oxfordshire wedding!

Find our more here

Blenheim Palace

• Location: Woodstock, Oxfordshire
• Capacity: Up to 250 guests indoors, 1000 outdoors
• Key Features:
  If you’re dreaming of a truly grand wedding, few venues can rival the magnificence of Blenheim Palace. A UNESCO World Heritage Site, Blenheim Palace is an iconic wedding venue known for its grandeur, stunning architecture, and expansive grounds. Couples can choose from a variety of lavish indoor spaces, including the Marlborough Room, Great Hall, Saloon, and the magnificent Long Library. The beautiful Orangery has also recently been refurbished and is available for hire.

The Great Hall, Saloon, and Long Library can accommodate up to 250 guests, while the palace grounds can host a marquee celebration to fit your guest numbers, up to 1000 – ideal for couples who want a spectacular event. With beautiful gardens, picturesque lakes, and sweeping lawns, Blenheim Palace offers countless opportunities for stunning wedding photos. This venue is perfect for those planning an opulent celebration, at a well-known, famous landmark which will wow your guests.

Find out more here

Ardington House

• Location: Wantage, Oxfordshire
• Capacity: Up to 200 guests
• Key Features:
  Ardington House is a beautiful Georgian mansion that offers an elegant yet relaxed setting for weddings. Surrounded by manicured lawns, landscaped gardens, and a peaceful lake, this venue is perfect for couples who want a romantic outdoor ceremony followed by a reception in a stylish marquee.

The venue’s waterfront marquee can accommodate up to 200 guests for dining, and the panoramic views of the gardens and countryside provide a stunning backdrop for wedding photos. There are also 12 bedrooms onsite for any guests that you wish to stay with you for the weekend. There are various packages available for the hire, from venue only, to adding on accommodation for 1, 2 or 3 nights! Ardington House offers the perfect mix of history and tranquillity, making it a wonderful choice for couples looking to escape the hustle and bustle of city life and celebrate in a serene, picturesque environment.

Find out more here

The Tythe Barn Launton

• Location: Near Bicester
• Capacity: Up to 150 guests for the day, 200 evening
• Key Features:
  For those seeking a rustic and romantic venue, The Tythe Barn Launton, award winning wedding venue, is a perfect choice. This 14th-century barn is full of character, with its original timber beams and wisteria-draped outdoor aisle providing a beautiful setting for both ceremonies and receptions if you are looking for a more rustic, country vibe.

The venue offers the option of an outdoor ceremony beneath the wisteria, along with various spaces for celebrating, such as The Thatched Barn for indoor ceremonies or your wedding breakfast and reception, and the Farmhouse for accommodation, complete with 7 bedrooms. There’s even the cow shed which works well for drinks receptions or late-night snacks. With its enchanting atmosphere, The Tythe Barn is perfect for couples who want a wedding with a countryside feel, full of charm and natural beauty.

Newington House

• Location: Oxfordshire
• Capacity: Up to 250 guests
• Key Features:
  Newington House is a magnificent 17th-century country house surrounded by stunning gardens, meadows, and a lake. With a capacity of up to 250 guests, this venue is ideal for larger weddings that require plenty of space. The house is the perfect spot for more intimate celebrations, otherwise there is plenty of space for a marquee outside, with a backdrop of the beautiful house.

One of the great benefits of Newington House is its flexibility as a dry hire venue. This means that couples can bring in their own suppliers, outside of marquee and catering which they provide trusted partners for, allowing you to fully customise your wedding day. The beautiful grounds, which include a river, meadows, and formal gardens, make this venue a magical setting for both ceremonies and receptions.

Find out more here

Primrose Hill FarM

• Location: Oxfordshire Cotswolds
• Capacity: Up to 120 guests
• Key Features:
  For a wedding that combines the beauty of the countryside with the charm of rustic farm buildings, Primrose Hill Farm is the perfect choice. Located in the heart of the Oxfordshire Cotswolds, this venue features Grade II listed, limewashed, courtyard barns with plenty of light, along with orchards, gardens, and even a trout pool.

The converted farm barns provide a cosy and intimate setting for weddings, while the surrounding orchards and gardens offer a picturesque backdrop for outdoor ceremonies. There are even 3 adjoining converted barns for your wedding morning preparations – plenty of space for you and your wedding parties! Primrose Hill Farm is ideal for couples seeking a relaxed and charming venue where they can celebrate their love surrounded by nature.

Find out more here

Oxford University Museum of Natural History

• Style: Museum
• Capacity: Up to 120
• Key Features:
  The Oxford University Museum of Natural History offers a truly unique and striking venue for couples looking to make a statement on their wedding day. Located in the heart of Oxford, this venue is perfect for those who want a wedding surrounded by history, science, and stunning architecture.

The museum’s grand Victorian neo-Gothic architecture, towering columns, and glass ceiling create a breathtaking atmosphere for both ceremonies and receptions. The spacious central court, with its impressive collection of natural history specimens, can accommodate up to 120 guests for a sit-down meal. This is definitely our favourite space in the building and will most certainly wow your guests!

With its combination of academic prestige, history, and striking aesthetics, the Oxford University Museum of Natural History provides a magical and unforgettable setting for a wedding day. The opportunity for unique and dramatic wedding photography among dinosaur skeletons and natural history displays ensures this venue will offer an experience like no other.

Find out more here

Oxfordshire offers an incredible array of wedding venues, each with its own unique charm and appeal. These stunning locations offered to you provide the perfect backdrop for creating memories that will last a lifetime, ensuring your wedding day is as magical and unique as your love story.

Looking for an Oxfordshire wedding planner to kickstart your wedding plans and to book your perfect Oxfordshire wedding venue? Book in a complimentary consultation here!

The post 10 Top Oxfordshire Wedding Venues appeared first on Wedding Planner and Event Manager, London and UK.

Meet Radhika and Ashik

Radhika and Ashik are a lovely couple, bonded by their deep affection for each other, and, of course, a shared love of Harry Potter! They both admit that they are on the introverted side, so even though the wedding was a three-day celebration, it was important to ensure they had moments to enjoy just being together amidst all the festivities. Working with this beautiful couple over 18 months was a pleasure! It’s super important when hiring a wedding planner for your personalities to click, after all, you are working together across a long period of time, so if you don’t get on, or if you don’t quite ‘get’ each other, it will be far more stressful! After meeting Ash and Radhika, we absolutely clicked, and I loved the ideas they had over the time we worked together.

Personal touches that made the wedding day

One of the things that made this wedding so memorable was the way we infused the couple’s personalities into the day. Their love for Harry Potter was cleverly incorporated into the table names, which were inspired by buildings and places from the novels, and featured hand-painted images by Abi at Draw My Door. These thoughtful details added a warm, personal touch to the day, making it truly their own.

The couple even created their own newspapers for each day! Each paper had information of what was happening for the day, with timings, including information of when taxis would arrive, and even a couple related crossword puzzle!

blending Indian and British Cultures and Styles

The setting for this wedding couldn’t have been more picturesque—Berwick House, nestled in the lush Shropshire countryside. Radhika and Ashik wanted a wedding that honoured their Indian heritage while also capturing the charm and romance of a British countryside celebration. Fortunately, the weather was just right—not too hot and not too cold—which added to the relaxed and happy atmosphere.

Family and friends travelled from all over the world, from India to America, so not only was it a wedding, but also an occasion for a reunion of family. A celebration of love, family and tradition.

We worked together to ensure that the traditions of an Indian wedding in the UK were kept, through the ceremonies, the food and the colour schemes, but also with a British, countryside vibe to the day, which is why the venue was a perfect choice for them.

Stunning Indian Outfits and Colour schemes

I will never get over the outfits at this wedding! (One of the highlights of working in the wedding industry – seeing the couple and guests’ outfits!) Radhika wore six different outfits over the course of three days, each one suiting such a natural beauty. From four traditional Indian dresses, including a traditional, impressive red dress on the wedding day, to a sleek lemon-coloured gown for the welcome party, and finally her elegant white dress from their civil ceremony earlier in the week—each outfit was thoughtfully chosen from India and the UK to reflect the different aspects of their celebrations.

The colour palette was also carefully considered to set the tone for each event. For the traditional ceremonies and mehndi party, we went with vibrant blue and yellow tones. On the main wedding day, we softened the traditional red by incorporating more pinks into the décor, creating a romantic and modern feel while still paying homage to the cultural significance of the day.

Indian Traditions with a Modern Twist

In keeping with Hindu wedding traditions, the couple’s families were deeply involved in several key ceremonies. The Ganesh Puja and Haldi ceremonies on Friday were particularly memorable, with guests enthusiastically covering the couple in turmeric paste—a symbolic (and really fun – for the guests anyhow!) ritual.

A special moment that I’ll never forget was when the priest invited me to take part in the Haldi ceremony. Being asked to join in this intimate family ritual was a real honour and perfectly encapsulated the warmth and inclusivity that defined the entire wedding.

For the main wedding day, instead of a traditional mandap, we worked with the florist to create four contemporary floral pillars, which symbolised the traditional mandap pillars but with a fresh, modern twist on what you would usually see hired in for an Indian wedding.

Unique wedding Moments and Lasting Memories

There were several unique touches that stood out, but the cake was definitely a highlight! A one-metre wide masterpiece piled high with fresh fruit. This was a breath of fresh air from the usual traditional tiered wedding cake and was very well received by the guests (and me of course!). We actually hired a local bakery – Pont Bakery – to create this. Radhika and Ashik were keen to use them as they had visited the bakery on their first trip to Berwick House and loved it!

Radhika and Ashik’s Uk Indian wedding was a true celebration of love, blending vibrant Indian wedding traditions with the serene elegance of a British countryside setting in the UK. From the moment they chose to work with me, we set out to create a day that wasn’t just about their union, but also about bringing together the people they love in a setting that felt just right. The result was a wedding that was as unforgettable as the couple themselves.

Vendor Credits

• Wedding Planner: @hannahroseweddings
• Venue: @berwick_house
• Photographer: @toriafrancesphoto
• Videographer: @fineshade_studios
• Florist: @lunabloom_
• Cake: @pontbakery
• Caterer: @heenasevents
• Hair and Makeup: @stormemakeupartist
• Henna: @hennabyshiblee
• Tableware: @tipplescateringhire
• Signage/Invites: @drawmydoor
• Menus: @pinkpeonyweddings
• DJ: @eternaltaal
• Band: @distractionsband

This wedding will always hold a special place in my heart, not just for its beauty and elegance, but for the love and joy that was so clearly felt by all who attended. Congratulations again to Radhika and Ashik—it was an honour to be part of your journey.

Are you looking to plan your own Indian wedding but looking to have a British twist? Get in touch here. Perhaps you are both from different cultures – diy uo know we specialise in fusion weddings? Find out more here.

The post Real Weddings: A Vibrant, Indian, UK Wedding in the Heart of Shrewsbury appeared first on Wedding Planner and Event Manager, London and UK.

WHO IS WHO?

It is important that the venue knows who is who. Determine who the venue staff can go to on the day should there be any questions with suppliers. You can nominate a member of your bridal party or someone who wants to have a job on the day!

Suppliers, your venue will need to know all your suppliers and their contact details. Most venues will reach out to suppliers before the day to check a few things, such as adhering to sound limitations or asking for public liability insurance.

Questions for Your Suppliers, as well as your venue needing to know who your suppliers are, your suppliers may have questions about the venue, and you might still need to have a final catch-up with them. It is important they know what time they can access the venue. Occasionally, venues will allow florists early access to start floral arrangements. You will also want to know when the tables will be dressed with linens so the florist can add centrepieces.

You will also want to know who will be there to greet you when you arrive, will it be the event coordinator or a delegate? It’s always good to have a contact number to pass on to suppliers if they are arriving before you.

The band and photographer will want to know if there is space to store their equipment or bags, where they can rest during breaks, and what time their meals will be served. It’s important to ensure that performers’ meals are not served while they are performing or during a speech if a photographer is taking photos!

GUESTS

First off, your total guest number! How many adults, how many children, and how many babies who won’t be eating?

If you have guests staying on site, you may have a few things to check with the venue as you will likely get last-minute questions from your guests. Room allocation, are certain rooms allocated to specific guests, and have they been allocated appropriately? Check the earliest time your guests can check in, if there is any early check-in process, the latest check-out time, and options for a later checkout. If the check-in is later in the day and around your ceremony time, is there somewhere guests can freshen up and store luggage?

Talk through the breakfast options, are you having a big breakfast for just your guests in a private area, and if so, what are the timings? Also, discuss any dietary requirements they need to know about.

You may also want to find out details of recommended taxis. You can share this information with your guests in advance so they can pre-book taxis for the end of the night or to get to the venue.

TIMINGS

Those all important timings are key! Discuss the full schedule of the day, and don’t forget the smaller details, such as what time you plan on getting into your dress and what time each supplier will be arriving. Without this information, it’s difficult for your event manager to run the day. You will also want to discuss access times with your venue to pass on to your suppliers if they haven’t worked at the venue before.

One of our favorite things to do on the day with the couple is a first look at the wedding breakfast room. Generally, you won’t get to see your full vision until you are married. So, it’s good to put it into your timeline of the day and let your photographer know that you want to capture that experience! Ensure you discuss this with your coordinator so they can liaise with the photographer on the day and fit the time in before your guests enter the room.

CATERING

What dietary requirements do you have? Make sure you supply a list so your venue can tailor your menu for those guests! If they are having something different from what the other guests are having, make sure you check this, especially if you are having individual menus printed, as you will need this information for your stationery.

You’ll also want to take final information of your wedding menu and drinks that you would like, in case this has changed since your tasting or your last discussion. If you are having an external caterer, make sure this is provided to them.

WHERE?

As well as the obvious, there may be a few other things you need to finalise, where are you putting your cake, card box, seating chart? Where are you going to have your meeting with the registrar and at what time? Is there a PA system and where is it? Can you use this for any music you need throughout the day? Discuss who is playing the music for the day.

Many couples now decide to change their outfits later in the day, whether that be from a big dress to something more comfortable or just because they couldn’t decide on a suit, so they have another one for the first dance. It’s good to know where you can keep your second outfit safe and where you can change into it.

FINAL IMPORTANT DETAILS

Check with your venue when your final bill is due and the amount. You don’t want the invoice coming through while you’re on your honeymoon! Have you discussed a wet weather plan and what your options are? The last thing you want is a surprise on the day that you’re not happy with.

Final guest numbers, dietary requirements, and seating plans, no matter how much you plan, your guests are somewhat out of your control, and you may end up with dropouts or last-minute changes. It’s good to know the final date for any last-minute changes.

Hopefully, this information has given you some ideas on what you need to gather or questions to take with you for your final venue meeting. If you haven’t finished your stationery yet and are still struggling to decide on what you need and what to have, have a read of DAY OF WEDDING STATIONERY: WHAT DO I NEED?

The post What To Ask At A Wedding Venue Final Meeting appeared first on Wedding Planner and Event Manager, London and UK.

Not sure where to get married? WEDDING CEREMONY OPTIONS IN THE UK

What even is a notice of marriage?

The notice of marriage appointment is intended for you to confirm that you are legally getting married (not already married etc) and that you are willingly marrying. The information of your marriage, names, ages, jobs etc is then posted to your local registry offices register for any public to see, in case anyone may object and say that you aren’t actually legally getting married, that your information is incorrect, or that you are underage without parental consent. This is legal in England and Wales and you cannot legally marry without giving your notice of marriage.

How to book your notice of marriage?

You need to book your notice of marriage at the local registry office to your home, regardless of where you are getting married in England or Wales. Our ceremony was being held in Wales, but we did our notice of marriage in the local registry office to us – you don’t need to travel to the location that you are getting married in. Some couples may think this is the case, but no travel is required! If you are getting married in Scotland, you won’t need to give your notice of marriage. When you book your ceremony (which you will do before booking notice of marriage) they will send you a confirmation with information of how to book your ceremony. The best way to find your local registry office is via the link here. You can then go directly to your local council website and generally, they will have an automated online service where you can easily schedule in a time.

Do we need to go together?

When you book your notice of marriage, you can either book to do this together or separately, depending on both of your locations and your schedules. Most couples will tend to do this together. We opted to do ours together.

When do I need to give notice of marriage?

You will need to give your notice of marriage a minimum of 28 days prior to the wedding day. You can book appointments up to 12 months in advance. Some registry offices will only allow you to book a certain number of months before, ie. 4 months if they are a busy registry office and have minimal appointments. Generally, the appointments are only available during office hours, Monday – Friday. Some will offer Saturday sessions; it just depends on your area. I always advise to just get it booked and out of the way as soon as possible. It is something you can easily forget around the stresses closer to the wedding, and you won’t be able to get married without it!

What documentation do I need to take?

When you book your notice of marriage with your local registry office, they will send a confirmation of the exact documentation you will personally need. We took our passports, driving license, a bill with confirmation of address and I also needed to take a deed poll certificate as my name changed when I was younger, but because I no longer use my old name on my passport etc, I didn’t actually need it. Always best to take it just in case though if you have changed your name previously.

How long does giving your notice of marriage take?

The question I searched for but couldn’t find anything! When we booked, we booked a double appointment and it put in 45 minutes each – so 1.5 hours in total which I was surprised about! It actually only took a total of 25 minutes for both of us in total.

What happens at the appointment?

To begin with, you will go into a room with one registrar. They will ask the information of where you are getting married, when etc. You will need the exact address of your venue or registry office, so make sure you have that to hand (I didn’t and was then searching around in my emails to make sure I had the correct address as you can’t change it afterwards and have to rebook and pay for another notice of marriage!) You will then be split up, one of you will go back into the waiting area, and one will stay. They will ask you what is the name, date of birth and address of yourself and the person you are marrying. They will also ask if you want your parents or guardians’ names on your marriage certificate – if you do, they will then ask for their details, including occupation. They will then swap you over and do the same with your partner. You will then come back together at the end, where you will both sign to say that the information you have given is correct. They will explain that this is then added to the register for 28 days.

Did you know – until 2021 when the marriage act changed, only your father’s name would be shown on the marriage certificate! This changed recently so both parents names are able to be shown if you wish!

What about information for music and witnesses etc?

You don’t need to confirm any of this information at the appointment. This is purely to give your intentions to marry. The registry office holding your ceremony, or the registry office who is providing your registrar will contact you with a form to complete with this information.

What happens if I am late or have the wrong documentation?

If you know you are going to be running late, call the registry office and see what can be done. If you miss your appointment, or you don’t have the correct documentation, you will need to book and pay for another appointment.

What if I am getting married in a church?

If the person marrying you, is able to legally marry you within their church, instead of giving your notice of marriage, they will read the banns before church service for 4 weeks in case anybody objects. If the person marrying you does not have a license, then you will need to also hire a registrar from the local registry office and you will need to give notice of marriage. You can discuss this directly with your place of worship.

Can wedding witnesses be family?

You can have anybody as your witness! As long as they are witnessing you legally marrying, it can be anybody who signs to say that the marriage happened. There may be clauses from your registry office on what age your witness needs to be, although there is no law on the minimum age, just that they need to be of age to understand what is happening, but your registrar may have their own rules which you need to abide by on this matter.

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